Job Information
South Middlesex Opportunity Council Property Manager - Central Mass in Worcester, Massachusetts
Summary: Perform all property management and client related responsibilities for all assigned properties as detailed below. Working closely with an assigned Case Manager to ensure that all property, municipal, regulatory and contractual requirements are met.
Why Work for SMOC?
Flexible schedule, work/life balance and a 35-hour work week.
Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment.
Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer.
Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer
EyeMed Vision Insurance
403(B) Retirement Plan with a company match on day one.
Additional voluntary benefits including – additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability.
Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.
Primary Responsibilities:
Work with other Housing Department Staff, including the Maintenance Department to ensure that all assigned properties are safe, presentable and meet all regulatory or contractual requirements.
Manages and supervises the administration, improvement, maintenance, and general operations of residential properties.
Where applicable, complete all necessary intakes from various resources and contracts from the assigned portfolio of properties.
In coordination with Case Management staff, determine applicant appropriateness for each specific residence including specific entry requirements. Review leases, funding sources, verify income, CORI approvals and other needed tasks.
Ensure that all assigned housing units are full utilized, that rent collection goals are met, security deposits are obtained, vacancies are minimized, and bad debt targets are achieved.
Prepare for and conduct property audits or inspections as required, including but not limited to audits with the funder, housing inspections related to life safety, tenant files, and fair housing laws.
Schedule and coordinate general upkeep, major repairs, remodeling, or construction projects and propose needed capital repairs and projects. Negotiate contracts and bids from vendors for best pricing.
Attend regularly scheduled property performance review and status meetings. Develops and implements strategies to improve property operational and financial performance.
Works with law enforcement/local authorities and appears in Housing Court as needed.
Working with Case Managers as needed, to qualify potential program participants to ensure documentation completeness for housing.
Based on the utilization of the properties; coordinate the process for selection and approval of Resident Managers while working in connection with the Inspections Safety Coordinator.
Identify, qualify, recruit and train potential Resident Managers while involving Case Managers in the process as needed.
Where appropriate, conduct regulate house meetings, focusing on maintenance, upkeep of the building, and general house issues. Involve the Case Manager(s) as needed.
Ensure operational readiness for all newly assigned properties.
Responsible for collaborating with the Case Manager to ensure all necessary funder reports are completed and submitted on time.
Shows properties, explains terms of occupancy, and provides information about the community to prospective tenants.
Supervise assigned residential properties, averaging 125 units with 400 tenants. Address accommodation needs, mediate tenant conflicts, imposes guidelines, rules, and regulations to all tenants.
Creates “30-day notice to vacate notices” for non-payment or cause and serves them to tenants.
Secure properties during emergency situations.
Work with local law enforcement, secure property, and follow required procedures in the event of a tenant death.
Engage all clients by understanding and addressing their needs whether within or outside the scope of work.
Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
Maintain confidentiality of client, employee, and agency information in accordance with federal and state laws as well as funding requirements.
Ensure compliance with program/department, agency and/or funding requirements, as well as SMOC policies & procedures.
Conduct Housing Quality Standard inspections at time of move-in for annual recertification or as needed.
Other duties as assigned.
Knowledge and Skill Requirements:
Bachelor’s degree or equivalent of four years related experience.
PMC certification preferred, but not required.
Previous property management experience and experience working with the homeless or disadvantaged population.
Knowledge on local housing laws, rules, and regulations.
Strong organizational and planning skills as well as excellent written and verbal communication skills.
Ability to work both independently and in a strong team environment.
Must have a valid driver’s license, reliable transportation and meet insurance standards.
Working knowledge of computers including Microsoft Computer Applications
Experience with Property Management Systems like Yardi, RealPage, AppFolio and other PM Software Systems is preferred.
Organizational Relationship:
- Directly reports to the Regional Property Management Supervisor.
Physical Requirement: Must have the ability to ascend and descend stairs as many of our properties are residential and do not have elevators. Lift and transport various items up to 35 lbs. The employee may be required to bend, kneel, stoop, sit or stand on a frequent basis and for extended periods of time. Must be able to drive a vehicle and make frequent stops.
Travel: Local travel to assigned properties is required.
Working Conditions: Availability for emergency situations on nights and weekends can be needed. As part of the responsibilities of this position, the Property Manager will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required.
Remote Work Option: Remote work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Compliance Officer position is eligible to work from home 20% of the week in scheduling coordination with the department manager.
We are an equal opportunity employer committed to diversity in the workplace
35 hours per week