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VHB Marketing Coordinator in Watertown, Massachusetts

About Us

WE ARE VHB—a passionate team of engineers, scientists, planners, and designers tackling exciting challenges in the transportation, real estate, institutional, applied technology, and energy industries—serving a range of public- and private-sector clients. At VHB, we are dedicated to improving mobility, enhancing communities, and balancing development and infrastructure needs with environmental stewardship.

  • We are creative problem-solvers

  • We work hard, and we give back

  • We like our colleagues, and we love Mondays (really)

  • We are diverse, caring, welcoming, and fun!

It’s not surprising that VHB has consistently been rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!

About the Position

General Scope for the Marketing Coordinator

Assists and/or prepares in drafting and producing routine proposals, qualifications, and other marketing materials with close supervision and direction from others. Completes all assignments in compliance with client deadlines, proposal budgets, and quality expectations.

Actively participates in marketing activities across the entire Client-Visibility-Pursuit (C-V-P) lifecycle, with primary focus on pursuits. Initial exposure to VHB’s Focus Forward Approach and Client Focus Program. Actively trained and mentored on programs and marketing’s role across the lifecycle.


  • Supports proposal administration and preparation efforts through all phases of proposal development. May also support proposal pre-positioning pieces and client interview efforts.

  • Creates and helps maintain content for proposal sections such as past performance, resumes, and reusable product and services descriptions.

  • Assists and/or prepares basic/routine qualifications packages and proposals.

  • Assists in document production and flip-through QA (e.g., copying, binding, and delivery).

  • Assists and/or coordinates client presentations.

  • Attends and helps prepare materials for proposal kick-off meetings.

Clients and Visibility

  • May provide support on conferences and other industry events/sponsorships.

  • Active learner and participant in verifying marketing’s internal and external deliverables (and proposals) comply with VHB corporate branding standards, formats, and template styles.

  • May attend and/or participate in Client Focus and Market Team meetings with Senior Marketing partner. Actively mentored on the Focus Forward Approach BD program and VHB’s client focus philosophies and strategies.


  • 0-3 years of proposal, writing, or marketing experience, preferably in A/E/C environment.

  • BA in English, Marketing, Communications, or similar.

  • Excellent written and verbal communication skills.

  • Basic working knowledge of Microsoft Office and Adobe Creative Suite programs, including Word, PowerPoint, InDesign, and Photoshop preferred.

  • Ability to work concurrently on multiple projects and meets deadlines.

  • Involvement in industry affiliations, preferred.

New employees will be onboarded virtually and begin their employment from home. We are in the process of planning for a safe return to the workplace in alignment with government and CDC guidelines.


VHB is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

ID: 2021-1451

External Company Name: Vanasse Hangen Brustlin

External Company URL:

Street: 101 Walnut Street

Telecommute: No