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Brandeis University Supervisor, Building Trades in Waltham, Massachusetts

Brandeis University is delighted to announce a career opportunity as Supervisor, Buiding Trades. This position is responsible for complete oversight, supervision, planning, and coordination of the daily work of 11 staff members; including (2) carpenters, (2) locksmiths, and (7) general maintenance technicians (GMT) working on all University\'s campus buildings; 24 hours, 7 days a week. Utilizing a combination of employees and contractors, this person will oversee the maintenance and repair of building structures. Work includes, but is not limited to; general interior repairs and upkeep; doors, locks, openers, and keys; repairs and maintenance of building envelope systems including roof, glass, and masonry; and maintenance of elevators and ADA lifts and ramps. This position also oversees the mechanical key systems and tracking of all University building keys through key management software. Provides input on capital, renovation, and general repair projects to ensure code compliance and adherence to established Brandeis standards. Will have oversight of small project planning and execution, in conjunction with the Brandeis Capital Programs team. Responsible for extensive coordination and communication with faculty and staff throughout campus to ensure smooth operation of and maintenance for all above building systems. Essential Functions Supervise - 30% Plans, assigns, and supervises the daily work of 11 building trade staff members and various contractors in the repair, operation, and maintenance of buildings, including ceilings, floors, roofs, walls, stairways, doors, windows, door hardware, locks, millwork, and masonry. Uses CMMS (Maximo) to assign, process and analyze daily work orders. Responds to emergency calls or issues, either directly or through the assignment and management of other staff. Mentor team members to enhance their skills and performance. Conduct regular inspections to assess the quality of work and identify areas for improvement. Creates standards for building trades portfolios and ensures they are followed. Upholds all Union Contract agreements and ensures staff does the same. Assist other Supervisors with Staff as needed. Work Prioritization/Assignments - 30% Leads, prioritizes, and oversees all aspects of Building Trades operation and maintenance work. Manage and ensure that all work is completed efficiently and to high-quality standards throughout campus with their staff and contractors. Ensures staff and contractors follow Brandeis? Processes and procedures. Create and review reports within the CMMS to monitor and track customer service key performance indicators (KPIs). In conjunction, with the Capital Programs team, plans, coordinates, and oversees small projects around campus. (These are, but not exclusively, building trade-related upgrades, minor classroom or office improvements, or small renovations done by contractors). Maintains electronic records and files, and processes weekly payroll and other required administrative or financial paperwork. Assist other Supervisors with work as needed. Budget and Contract Management - 20% Responsible for tracking Building Envelope budget within larger Facilities Operating Budget. Negotiates and oversees all service and maintenance contracts related to elevators, ADA lifts ramps and doors, glass, masonry, flooring, carpentry, painting, keys, roofs, etc. Coordinates all periodic inspections required by local, state, and other governmental authorities, and maintains all files and documents related to elevators, building codes, and lodging. Development and implementation of short- and long-term work plans and schedules for recurrent and preventive maintenance programs for building envelope systems and all aspects. Customer Service - 20% Maintains strong working relationships with all University partners, including Public Safety, Campus Planning & Operations, faculty, students, other community members, pro iding appropriate communication