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MIT Lincoln Laboratory V Administrative Asst - Human Resources in Lexington, Massachusetts

Job Summary

MIT Lincoln Laboratory’s Human Resources (HR) Department is seeking an Administrative Assistant to provide administrative and logistical support to the Laboratory’s organizational and professional development (OPD) programs and activities through effective interface with all levels of Laboratory managers and staff, internal providers and external vendors, and MIT Campus resources. Primary areas of responsibility include:

  • OPD programs and course offerings, including publicity and awareness through webpages and other online methods, communicating with program/course participants, reserving training facilities and equipment, developing and ordering program/course-related materials, arranging food and audiovisual support orders, escorting and helping instructors to set up, loading presentations and other routine computer/presentation equipment support, and arranging visitor badges and security officer support;

  • SAP learning management system and other records management, including recording enrollments and attendance, managing course registrations and waiting lists, administering cost chargebacks, and reconciling discrepancies and resolving problems;

  • Rewards and recognition programs, including tracking nominations, assembling electronic nomination packets, and recognition-related event planning;

  • Tuition assistance programs, including explaining and verifying eligibility and tracking participants and payments,

  • General administrative support to other HR areas and other duties as assigned.

Required Qualifications:

– High School graduate with a minimum of three years of related experience, with a record of administrative accomplishment, excellent judgment, and dependability

– Outstanding customer service, communication, and organizational skills, along with the ability to work independently or collaboratively through other Laboratory staff/resources, as needed

– Demonstrated ability to multi-task, prioritize work, and resolve problems effectively, supporting multiple people and projects while ensuring a consistently high level of service, attention to detail, and responsiveness

– Highly proficient in MS Office (Word, Excel, and PowerPoint) and similar office applications

– Schedule flexibility (with some frequency, it is necessary to escort instructors and other vendors prior to and/or beyond the end of a typical working day)

– Previous experience regarding access to and management of sensitive information

– Ability to obtain and maintain a government security clearance

Desired Qualifications:

– College degree or coursework, particular in human resources management, organizational development, or business

– Experience with SAP or other enterprise learning management systems

– Experience in event planning or similar support for professional development, conferences, or similar programs and activities (especially training courses, mentoring, rewards and recognition, tuition assistance, etc.)

– Proficiency with Articulate, Captivate, Storyline, or similar applications to create and maintain web-based training and information pages

– General or specialized HR or related experience

For Benefits Information, click

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

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