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Bear Mountain Health Care Nursing Scheduler in Franklin, Massachusetts


The Scheduling Coordinator will be responsible for maintaining the schedule, completing attendance reconciliation and reporting.


· Prepares staffing schedule and updates same as necessary

o Determine a two-week rotation an employee will be working within the master schedules

o Enter in ADP schedule planner

· Enters daily missed punches to update PPD report by 10 am

o System Deviations(missed punch sheets) are collected from supervisor

o The times are logged in ADP in the timecard

· Prepare and distributes and updates daily breakdown of staffing by units

o Print daily staffing sheets from ADP

o Update as needed for PTO, switches and call –outs

o Distributes to units

· Inputs schedule and manage time and edits within ADP e-Time

· Receives, maintains and processes PTO requests

o Check accrued vacation hours to ensure that staff have adequate time to cover request off

o Verify how many employees are currently schedule for PTO

o Have DNS approve or deny

o Enter PTO in schedule planner

o Return copy to employee, maintain original for payroll

· Tracks attendance based on matrix

o Review daily staffing sheets to identify call-outs

o Log call –outs

o Alert Human Resources once an employee has had 4 call outs

o Work with Human Resources Generalist on tracking in accordance with attendance policy

· Responsible for the scheduling of all nursing staff while maintaining a safe staff to patient ratio

o Work with DNS to schedule to facility census levels

· Attends new hire orientation training for scheduling component

· Responsible for identifying variances within budgeted PPD

· Communicating and coordinating with HR and DNS regarding open schedules

o Attend weekly staffing meeting and discussion on open positions, LOA, PTO

· Reporting of Department of Health staffing numbers

o How many licensed staff times the numbers of hours they work (8 hours)

o How many unlicensed staff times the numbers of hours they work ( 7.5 hours)

o Previous days census

· Review and distribution daily and weekly missed punch reports

· Prepares documentation for supervisors related to shift deviations

o Reconcile timecards in ADP

o Complete system deviations or prepare list for supervisor

· Support central supply with the collection of unit par-level sheets.

· Assemble weekly order for unit manager pick up.

· Submit via eamil weekly stock room replenishment order.

· Applies C.A.R.E customer service approach in all aspects of job.

· Actively supports commitment to providing C.A.R.E service on all quality objectives, with an emphasis on continual improvement.

· Adheres to all company policies, procedures, and standards of conduct.

· Reports to the appropriate managers any known or suspected violations of policy and procedures, regulations or standards of conduct.

· Performs additional duties as assigned.