Massachusetts Green Jobs

66306BRAuto req ID:66306BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Staff Assistant, Communications and EngagementSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• HS Diploma or equivalent.

• Minimum of 3 years’ full-time work experience in event planning/digital marketing or equivalent transferable experience.

• Microsoft Office and strong computer skills in a PC environment with the ability to master new software applications and technologies in database management.

• Must demonstrate excellent written and verbal communication and customer service skills.

Please note that in order to be considered for this position, a cover letter and resume are required with the submission of your application.

Additional Qualifications and Skills:

• Bachelor’s degree preferred.

• Ability to anticipate, take initiative, and resolve problems to effectively fulfill responsibilities.

• Ability to work independently and flexibly.

• Must be professional, enthusiastic, collaborative, focused, motivated to learn, reliable, able to change, and able to work effectively with people from different backgrounds and experiences.

• Embody a high degree of professionalism with the ability to handle sensitive and confidential materials with sound judgment and discretion.

• Have an interest or background in higher education, museums, fundraising, or arts and design/the design professions.

• Have a proven track record of providing exceptional customer service.

• Be creative and curious, interested in researching and brainstorming new event and promotion ideas, attending GSD public lectures and events, and engaging with colleagues outside of the DevAR team.

• Have a strong attention to detail and consistent follow-through with the proven ability and judgment to take initiative.

• Must be highly organized, detail-oriented, conscientious, and efficient, with the ability to handle multiple tasks accurately under deadline pressure.

• Accept challenging projects and be eager to develop new skills in a fast-paced and flexible environment.

• Conscientious team member with the ability to work independently.

• Familiar with content management systems, including WordPress and Salesforce, event registration and management platforms, and the Adobe Creative Suite.

• Committed to valuing diversity and contributing to an inclusive working and learning environment.

Additional Information:

Please note that in order to be considered for this position, a cover letter and resume are required with the submission of your application.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

For more information about Harvard GSD see: https://www.gsd.harvard.edu/

Department:Development and Alumni RelationsPre-Employment Screening:Identity Job Function:Alumni Affairs and Development, Communications, General AdministrationPosition Description: TYPICAL DUTIES AND RESPONSIBILITIES:

• Write, design, and deploy digital marketing campaigns.

• Generate and maintain content for alumni and friends on the GSD website.

• Organize and manage the inventory of collateral materials, publications, branded materials, photography, and event supplies.

• Compose and proofread news items, letters, and stories for an audience of alumni and friends.

• Prepare correspondence, reports, metrics, and other materials using MS Office and development database.

• Provide on-site support for local DevAR events.

• Enter contact reports in the development database.

• Oversee external inquiries and requests received through the office’s email inboxes. Respond to requests and route as appropriate.

• Perform general administrative duties, including: scheduling projects and meetings; taking notes; arranging for faculty, speaker, and staff travel; organizing files; supporting DevAR meetings and volunteer councils.

• Other duties an d administrative tasks as assigned by the Director of Development Communications and the Director of Student-Alumni Engagement.

  Please no te: Some evening and weekend work is required to support events.

  SUPERVISORY RESPONSIBILITIES:

  There are no supervisory responsibilities associated with this position.

  School/Unit:Harvard Graduate School of Design EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements: Applicants must be able to perform typical office tasks, including sitting for extended periods, using standard office equipment, and occasionally lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  Working Conditions: This position is based in Cambridge, MA, and requires on-campus work one or more days a week. The work is mainly performed in an office setting. Flexible work options for this role will be discussed during the interview process.

  This position is hybrid and open to candidates residing in Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, and Vermont. However, is essential for the Staff Assistant to be present at the GSD frequently and on a flexible basis according to event and communications priorities.

  Job Summary: The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school.

  The Staff Assistant in Communications and Engagement advances communications and engagement efforts for the Development and Alumni Relations Office (DevAR) at the Harvard Graduate School of Design (GSD) . The responsibilities of t his role include coordinating and executing communications initiatives directed at alumni and friends, assisting with project planning and management, and supporting engagement activities that are critical to department fundraising, engagement, and stewardship efforts.

  Reporting to the Director of Development Communications with a dotted line to the Director of Student-Alumni Engagement , t he person in this position works collaboratively and must be able to move approved material forward independently. This is a fast-paced work environment with multiple changing priorities; the Staff Assistant is expected to anticipate problems and help resolve them. The successful candidate will be creative and pragmatic, interested in improving and expanding our promotion efforts as well as contributing to inspiring events and communications. The Staff Assistant must adhere to timelines and be adept in project management, data maintenance, and crucial administrative duties.

  Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-LP1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.