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Harvard University Sr. Compliance and Reporting S in Cambridge, Massachusetts

56809BRAuto req ID:56809BRJob Code:F1457P Research Admin III Ps Location:USA - MA - Cambridge Business Title:Sr. Compliance and Reporting SpecialistSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

  • Minimum 7 years of work experience preferred

  • Minimum of 5 years work experience in one or more of the following areas: finance, sponsored projects, budget management, research administration, financial compliance, financial analysis

  • Working comfort with Microsoft Office including Outlook, Excel, Teams

  • Comfort working in a hybrid environment

  • Ability to pivot in an actively changing environment

Additional Information:

About Us:

Founded in 1890, the Faculty of Arts and Sciences (FAS) is the largest division of Harvard University. FAS is dedicated to being at the forefront of teaching and learning and fostering cutting-edge research and discovery. FAS is redefining liberal arts education for the 21st century and is committed to making a Harvard education accessible to students from all backgrounds.

Research Administration Services (RAS) supports the research and scholarly activities of FAS and SEAS (the Harvard John A. Paulson School of Engineering and Applied Sciences) faculty, through close collaboration and oversight of/with the research faculty, staff and students by providing administrative support for the lifecycle of sponsored research. This support includes, but is not limited to, pre and post-award guidance, review, audit, and oversight of both financial and non-financial aspects of sponsored projects.

All formal offers will be made by FAS Human Resources.

Department:Research Administration ServicesPre-Employment Screening:Education, IdentitySchedule:M - F 9AM - 5PMJob Function:Finance School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Typical Core Duties:

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Evaluate post-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Job-Specific Responsibilities:

The Sr. Compliance and Reporting Specialist for Research Administration Services is responsible for overseeing the effort reporting process for Harvard’s Faculty of Arts and Sciences and ensuring the process(es) adhere to standard regulations and university guidelines. The ideal incumbent is analytical, curious, and able to navigate a complex university and a quickly changing sponsored landscape. S/he will provide guidance/oversight/direction to grants administrators, faculty, and the research community at large by primarily serving as the main point of contact for financial matters related to effort/salary on sponsored projects. S/he will work collaboratively with a dynamic team and department, have the skills to work independently and among a diverse population, and have the flexibility to pivot as business needs change.

Brief description of responsibilities:

  • Oversight, review, and/or management of:

  • salary certification and effort reporting including proposed faculty effort/salary

  • faculty supplemental salary

  • faculty salary incentive program

  • administrative and student salary on sponsored projects

  • e-verify compliance

  • cost transfers

  • Provide guidance, support, and/or training in the following areas:

  • sponsored project effort

  • salary on sponsored projects

  • financial compliance

  • stipend recipient direction/compliance

  • university-related processes/procedures

  • sponsor requirements/policies

  • federal guidelines

  • system/process implementation

  • Provide support/guidance for:

  • internal financial audits

  • external financial audits

  • Assist with the rate analysis and calculation

Commitment to Equity, Diversity, Inclusion, and Belonging:RAS values diversity; with full recognition that diversity is integral to success in research and achieving Harvard’s fundamental mission. This without a doubt extends into research administration and in turn, RAS is dedicated to creating and maintaining a diverse, inclusive culture that values, amplifies, and views as necessary strengths the unique qualities that varying backgrounds, cultures, experiences, and career paths bring to the workplace. RAS is committed in our service and support of the research community to ensure we practice, respect, and uphold Harvard’s core values of Diversity, Inclusion, and Belonging and are steadfast in our belief that adherence to these values allows us to make the most effective use of our collective talents.