Job Information
Harvard University Senior Manager, Financial Operations in Cambridge, Massachusetts
66453BRAuto req ID:66453BRJob Code:F0859M Financial Admin Ops Mgt V Department Office Location:USA - MA - Cambridge Business Title:Senior Manager, Financial OperationsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:
Bachelor’s degree in accounting or finance preferred
Knowledge of Microsoft Office Suite, advanced Excel, and PowerPoint skills
Advanced knowledge of budget management, financial analysis, and financial modeling; working knowledge of accounting principles
Demonstrated experience with financial systems and data query tools
Must have excellent financial planning, analytical and project management skills as well as the ability to present financial plans to senior leaders.
Excellent interpersonal, written, and verbal communication skills. Must be well organized, flexible, and able to manage multiple challenging projects simultaneously in a decentralized environment and a fast-paced work setting.
Collaborative working style with excellent problem-solving and presentation skills.
Ability to build strong relationships with people at all levels of the organization.
Previous higher education experience and working knowledge of Harvard systems and policies desired.
Additional Information:Please note: the final phase of the search process will include the applicant giving a financial presentation to colleagues and senior leaders.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Department:CF&APre-Employment Screening:Identity Schedule:Full time. Monday through Friday. Job Function:Finance School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 8 years’ relevant work experience
Supervisory experience
Working Conditions:
- Work is performed in a hybrid setting
Position Description:Central Finance and Administration drives efficiency and consistency in policy and practice across broader Central Administration. The organization broadly oversees the budgeting, accounting, reporting, and strategic financial management needs of core Central Administration, supporting the Executive Vice President and Assistant Vice President for Central Finance and Administration. As a Senior Manager, Financial Operations, the position will report to the Director of Finance for Central Finance and Administration and serve as the primary budget and accounting manager for several shared services units directly interfacing with the unit leads and will oversee the accounting and transactional responsibilities for these units. This position will also oversee all tub finance office accounting and fixed asset responsibilities. This role manages a team of two financial analysts.
Duties and Responsibilities
Shared Service model
Oversee all financial planning efforts (budget, forecasts, multi-year), accounting, and reporting for the CADM shared service units, linking current and future strategy; leading the annual budget process; supervising and communicating quarterly forecasts and monthly management reports that foster informed leadership decision-making; and interfacing and collaborating directly with shared service units’ VPs and Senior leadership teams
Develop deep understanding of each unit’s organizational business drivers and serve as a key financial thought partner for initiatives and questions
Manage the financial analysts’ responsibility for supporting each unit’s financial planning and reporting and performing controller related responsibilities for these units.
Oversee the development, execution, and standardization of processes, the units’ transaction including payables, receivables, expense reimbursements, corporate cards, purchase cards, cash management, B2P, journal vouchers and internal billing
Work closely with Senior Financial Analyst, CFA to ensure all client deliverables are coordinated and adhere to deadlines.
Tub Financial Office (tubs 610 and 645)
On a monthly and/or quarterly basis, perform and/or review closing journal entries, balance sheet inquiries, fixed asset management responsibilities, flux analyses and reconciliations for Central Administration, satisfying quarterly accounting deliverables.
Serve as the financial policy and procedure liaison and communication hub for Central Administration, providing trainings and guidance, establishing Central Administration stakeholder groups for knowledge sharing, and staying abreast of University accounting and policy updates.
Lead the development of consistent Central Administration financial and operational policies and Act as Central Administration advisor and vocal contributor in University policy and operational forums and committees, such as the Financial Policy Review Committee and the Financial Managers Forum
Ensure financial compliance with University policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations.
Management
Responsible for creating a high-performing team, focusing on a service mindset, skill development, staff engagement, and management coaching, with the goal of superior service for our clients.
Supervise a team of two financial analysts, and manage the overall productivity and performance of the team
Responsible for effective staff management for a team of employees, hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
Represent Central Administration in cross-unit working groups and committees, especially in development and improvement of accounting systems and tools
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-CS1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.