Harvard University Research Compliance Officer in Cambridge, Massachusetts
63932BRAuto req ID:63932BRJob Code:360058 Admin Offcr/SrIndiv Contrib Department Office Location:USA - MA - Cambridge Business Title:Research Compliance OfficerSalary Grade (https://hr.harvard.edu/salary-ranges#ranges) :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:Bachelor’s degree required; minimum 5 years in research administration and/or research compliance experience in an academic research setting.
Additional Qualifications and Skills:
Advanced degree with research experience – especially a J.D. – preferred. Knowledge and experience in research compliance field with strong emphasis on export control and international activities. Excellent interpersonal and oral/written communication skills. Ability to prioritize work in an environment with multiple and competing interests and work independently with minimal supervision. Ability to lead and manage a project from inception to completion with superior results. Handles highly complex and confidential information with discretion. Competency using a variety of computer software and internet search engine tools. Organized and detail oriented with a proactive attitude. Ability to work on multiple projects effectively. Experience with Harvard financial and administrative applications preferred.
Please note there are two (2) available positions.
Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on campus work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Department:OVPRPre-Employment Screening:Education, IdentitySchedule:Full time. Monday through Friday. 35 hours per week. Job Function:General Administration Position Description:
Serve as initial point of contact to administer financial conflicts of interest (fCOI) disclosures from FAS and SEAS faculty and researchers including those submitted when grant proposals are submitted and awarded in order to ensure compliance with the University policies and all applicable sponsor requirements, including regulations issued by the Public Health Service (PHS) and other government agencies;
Assist the Senior Director in the development and implementation of school-level policies and procedures regarding the impact of research compliance programs on academic and research activities at FAS and SEAS and monitoring school-wide compliance with the same;
Coordinate with colleagues in FAS/SEAS and central administration (including , the Office of the Vice Provost for Research) to ensure consistent application of school policies and procedures with University policies and federal regulations;
Train and provide outreach to FAS and SEAS faculty and staff on regulatory and University policy requirements around fCOI, international collaborations, visiting scholars, travel, and shipping, as well as the technology-specific impacts of export controls both on- campus and abroad;
Conduct export control reviews for FAS and SEAS activities, including classifying technology under U.S. export regulations, screening end-users, determining whether U.S. sanctions apply, and collecting and analyzing data regarding the research purposes and potential end-users of Harvard-owned or created technology; Facilitate the deemed export review process in conjunction with academic H1-B visa applications;
Work closely with the Office for Technology Development (OTD) to evaluate export- control related clauses in agreements, such as MTAs, collaboration agreements, NDAs, CDAs, and equipment loan agreements;
Coordinate the development of Technology Control Plans at FAS and SEAS, including determining when necessary, working with researchers and staff to understand the requirements and plan accordingly, and reviewing plans submitted by PIs/research teams before submission to OVPR for final approval;
Represent the FAS and SEAS research and academic communities on University-wide councils;
Support FAS and SEAS offices and departments in establishing processes for reviewing and approving foreign visitors and appointees;
Review annual fCOI disclosures from FAS and SEAS researchers in order to determine whether mitigation or management of any potential conflicts is appropriate;
Develop fCOI management plans, when required, in order to ensure compliance with the University fCOI policy and all applicable sponsor requirements, including regulations issued by the Public Health Service (PHS) and other government agencies;
Assist with the financial conflicts of interest (fCOI) disclosure reviews, assessment, and management plan developments in order to ensure compliance with the University fCOI policy and all applicable sponsor requirements, including regulations issued by the Public Health Service (PHS) and other government agencies; Coordinate with and support the Office of Faculty Affairs in fCOI research as it relates to the appointment process;
Maintain active knowledge of evolving laws, regulations, policies, and ethical norms that are applicable to compliance oversight areas to include U.S. sanctions and export controls, federal funding prohibitions, conflict of interest through continuous professional development; Develop content and guidance for research compliance and other functional areas for online dissemination to include website maintenance;
Maintain knowledge of and provide input for sponsored research policies, procedures, and guidelines in functional areas to include pre-award, post-award, financial, and research compliance;
Develop content and guidance for research compliance and other functional areas for online dissemination to include website maintenance;
Other duties as required.
School/Unit:University Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Research Compliance Program (RCP) within the Office of the Vice Provost for Research provides research compliance support to the Faculty of Arts and Sciences (FAS) and John A. Paulson School of Engineering and Applied Sciences (SEAS) at Harvard University. The program covers a broad spectrum of activities including financial conflicts of interest, outside activities, export controls, and international collaborations and activities. The program works in close collaboration with the research community and the relevant administrative units (e.g., FAS-Research Administration Services, the Office for Sponsored Programs, the Office of Technology Development, the Office of the General Counsel) to ensure timely service delivery and compliance with all applicable regulatory, funder, and university requirements.
Reporting to the Senior Director of the Research Compliance Program (Director), the Research Compliance Officer will support FAS and SEAS in research compliance and policy needs with strong emphasis on financial conflict of interest, export control, international collaborations and other foreign activities, while coordinating and integrating as necessary across other compliance domains. Projects and priorities in the following areas will involve a variety of complex organizational areas and interests and will evolve as needs arise:
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard’s Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote)