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Harvard University Procurement & Inventory Management Specialist in Cambridge, Massachusetts

64721BRAuto req ID:64721BRJob Code:405017 IT Professional (N) Department Office Location:USA - MA - Cambridge Business Title:Procurement & Inventory Management SpecialistSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required. 

  • Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills:The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • Experience in a computer related field and/or experience in user services and technical support environment strongly preferred.  

  • Demonstrated ability to utilize new software applications and technologies. 

  • Must possess clear/precise written/oral communications skills.  

  • Must have the ability to interact with technical staff and work in a team-oriented, customer-focused environment. 

  • Ability to demonstrate an extraordinary level of organization and should have experience in a fast-paced environment. 

  • The ideal candidate is self-directed, can prioritize duties, and meet multiple deadlines. 

  • Need to be able to use a high degree of judgment, work independently with minimal supervision, and handle complex and confidential information with discretion. 

  • Knowledge of Microsoft Office suite 

  • A willingness to work occasional evenings and weekends if ever needed to meet clients’ deadlines. 

  • Position does require an onsite presence (may be required to work 5 days onsite) 

  • Must be able to bend, push, pull, stoop, climb, stand and lift up to 45 pounds frequently (occasional heavier items). 

  • Experience with SCCM and JAMF/Apple School Manager a plus. 

  • Experience with financial systems a plus. 

Additional Information:

Please provide a cover letter with your application.

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • We are unable to provide work authorization and/or visa sponsorship.

  • This position has a 180-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.


Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.

Department:Client ServicesPre-Employment Screening:Identity Job Function:Information Technology Position Description:Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!

Principal Duties and Responsibilities:


  • Serve as a procurement expert for the supported school/units, overseeing the acquisition of thousands of packages per year, including 3500+ computers.  

  • Act as a trusted advisor to our university procurement contacts and local technical teams. 

  • Purchase all supported and requested computer-related hardware (computers, peripherals, supplies, etc.) and software via documented procurement processes. 

  • Track and monitor orders 

  • Perform PCard reconciliation per documented processes. 

  • Utilize Harvard’s procurement systems to process invoices and oversee financial transactions. Systems include Buy2Pay and Concur.   

  • Receive all hardware/software orders within Harvard’s procurement system, ServiceNow, upon receipt of the item. Includes asset management logging, ticket management, and entry into our desktop management tool (Apple School Management), where applicable. 

  • Identify, analyze, and resolve discrepancies within Harvard’s procurement system. 

  • Assist in capturing and analyzing financial expenditure patterns, as well as order-driven data.  

  • Develop procurement reporting for customers and HUIT leadership. 

  • Ensure financial compliance with university policies and procedures and applicable legal rules and regulations. 

  • Work with procurement and shipping/freight vendors to resolve all related issues 

Inventory Management: 

  • Maintain accurate and current records within the ServiceNow ticketing system. 

  • Coordinate package delivery including labeling, addresses management, and resolving issues & questions. 

  • Work with vendors and internal technology partners as appropriate to support departmental activities. 

  • Provide inventory management support for HUIT’s Technology Partner Services team including receiving, labeling, space allocation, and communication. 

  • May be required to handle offsite emergency procurement requests. 

  • Prepare and allocate space for incoming deliveries.  

  • Additional tasks as required.

School/Unit:Harvard University Information Technology EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

  • Work is performed in an office setting

Job Summary:HUIT is responsible for procuring approximately 1800+ unique orders every year for the various schools and organizations HUIT supports. This translates into over 10,000+ packages that need to be processed. This position will be responsible for supporting the practices involved in processing these orders including procurement system transactions, asset and inventory management, order labeling, financial tool management, and ticket processing. The unifying characteristics of the position are outstanding organizational skills, written/oral communication skills, and the ability to help teams and projects successfully accomplish their objectives. Ideal candidates thrive on variety in their daily work, working in a fast-paced environment, and possess versatility and breadth in their technical skills. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-AS1Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:

More about HUIT:

Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Our mission is to assure Harvard’s leadership in IT. We strive to make it easier for faculty, students, and staff to teach, research, learn and work through the effective use of information technology. HUIT’s core values are User Focused, Collaborative, Innovative and Open.

HUIT’s core values are:

  • User-focused

  • Collaborative

  • Innovative

  • Open

IT Academy (designed for IT Staff):

HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: