Harvard University Financial Professional (N) in Cambridge, Massachusetts
62521BRAuto req ID:62521BRJob Code:405007 Financial Professional (N) Department Office Location:USA - MA - Cambridge Business Title:Sr. Financial AdministratorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Minimum 5 years years of related financial experience is required, combination of education/experience may be considered.
Previous experience working with financial systems
Any applicant wishing to be considered must supply a cover letter in addition to their resume and must indicate meeting basic qualifications.Additional Qualifications and Skills:
Bachelor’s Degree strongly preferred
Experience with Harvard University financial and HR/PeopleSoft systems a plus.
Knowledge of Harvard processes and systems preferred.
Strong written and oral communication skills.
Ability to quickly learn electronic databases and systems
Demonstrated ability to develop strong working relationships.
Works well independently and handles confidential information with discretion
Knowledge of Microsoft Office Suite, intermediate excel skills
Additional Information:HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve;
• Providing employees opportunities to learn, grow, and be challenged;
• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
• Communicating transparently and respectfully; and
• Fostering an inclusive, respectful, and professional work environment
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.eduDepartment:FinancePre-Employment Screening:Identity Job Function:Finance Position Description:
Duties will include:
Financial Reporting: financial statement and fund balance reports in support of faculty/faculty research groups and other units who rely on non-financial personnel to perform similar duties, using all available university and internal financial systems and tools.
Interprets and administers university finance guidelines and sponsored research regulations; provides guidance to departments, university, and sponsored policies.
Reviews and produces financial data providing research and data analysis to present for use in planning and decision making
Perform audits to ensure accuracy and compliance with internal and external regulations. Works independently in selecting and applying established procedures appropriately.
Oversight and school-level management of the “PI dashboard, including all account cleanup and maintenance activities,
Facilitate the processing, and execution of atypical financial transactions and activities, including B2P Supplier Portal, vendor invoices, non-employee reimbursements, short-term operating advances (STOA), payroll, invoicing or research-related transactions, consultant/contractor payments and payroll, independent contractor questionnaires, processing through third-party vendors who provide contingent labor employment services to Harvard, and researching/resolving discrepancies as required
Conduct periodic secondary purchase card weekly swipe reviews.
provide guidance, coordination and training to staff on more complex transaction processing and policies as needed or requested.
Support “overflow” transactions for faculty assistants for atypical time-sensitive and high-volume transactions on certain funds, such as a high-volume reimbursements in support of a conference.
Payroll assistance, temp hiring (including the use of Fieldglass), creating and maintaining job postings, work order requests, and revisions in collaboration with OSP/Finance offices. Act as point person to allow for better oversight and management of effort allocation.
School/Unit:Harvard Graduate School of Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:
HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship
Reporting to the Assistant Director of Finance, the incumbent will perform financial reporting (including ad-hoc reporting), transactional work, and basic analytical activities in support of faculty and other units across the Harvard Graduate School of Education. This role will work closely with OSP, FSS and other departments as needed in support of cross collaboration of finance activities., Will work with multiple sources of funding which may include restricted gifts and endowments, and federal/non-federal grants and contracts. This position requires independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, school and University policies, and department procedures.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard’s Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote)