Harvard University Financial Associate II in Cambridge, Massachusetts
47372BRAuto req ID:47372BRJob Code:403127 Financial Associate II Location:USA - MA - Boston Business Title:Sponsored Projects AdministratorSub-Unit:Wyss Institute Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Five to eight years of related experience. Education may count toward years of experience.Additional Qualifications:Bachelors or Associates degree in accounting or equivalent experience preferred. The ideal candidate will be well organized, detail oriented, self-directed and capable of prioritizing duties. An ability to manage multiple tasks and deadlines is required. Strong written and oral communication skills also required. Ability to handle complex and confidential information with discretion is necessary. Intermediate skills in Excel preferred. Flexibility and a mindset of working with a team in an entrepreneurial setting to get things done are very important. Experience with sponsored research is a plus, but not required.Additional Information:The mission of the Wyss Institute for Biologically Inspired Engineering at Harvard University is to transform human healthcare and the environment by emulating the way nature builds. Developed as an alliance between Harvard and other premier academic and clinical partner institutions, Institute faculty and staff collaborate in high-risk, fundamental research and science-driven technology development. A major focus of the Institute is to translate the technologies developed by its faculty and staff into commercial products and therapies through collaborations with clinical investigators and establishment of corporate alliances. For more information, visit: http://wyss.harvard.edu/.Department:Wyss InstitutePre-Employment Screening:Identity Job Function:Finance Duties & Responsibilities:The Wyss Institute for Biologically Inspired Engineering at Harvard University seeks a talented and enthusiastic individual to join our fast-paced and dynamic organization as a Sponsored Projects Administrator on the Sponsored Projects team.
Reporting to the Associate Director of Operations and Training, this position will perform multiple, diverse and complex accounting and financial management duties for a diverse group of sponsored projects. Sponsors include, but are not limited to: DARPA, IARPA, DOE, NSF, NIH, FDA, Industry (e.g., Novartis) and foundations (e.g., Bill and Melinda Gates Foundation).
This position will work in partnership with Senior Sponsored Research Officers (SSROs) to perform complex financial (post-award) analysis, prepare monthly PI financial reports, and on completion of sponsor reports in accordance with strict deadlines. Specific duties will include, but will not be limited to: account reconciliation, researching of financial discrepancies, managing award close-outs, preparing journal entries (ADIs), cost transfer requests, and payroll changes. It is expected this position will make recommendations on funding strategies and identify concerns while presenting solutions. Additionally, this position may assist SSROs with some aspects of proposal development (pre-award) when needed.
With guidance from the Associate Director, this position will also carry out operations work for the team, which includes, but is not limited to: tracking and processing of subrecipient, billing, and consulting agreement payments; uploading of relevant reports into GMAS; monitoring invalid code combinations; tracking deadlines. This position will be expected to contribute ideas for smooth operations and standardization across the team.
The Sponsored Projects Administrator will also independently manage a small and changing portfolio, as Associate Faculty members and Senior Scientists secure sponsored research through the Institute. In this capacity, the position will be responsible for the pre- and post-award management of a small group of awards.
This position will liaise regularly with Wyss Finance, Procurement, and Academic Affairs, as well as with the Office for Sponsored Programs, and in particular, with the post-award group on award management issues such as reporting and close-outs.
Other duties as required by the Associate Director and the Director.
School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.