Harvard University Financial Associate I in Cambridge, Massachusetts
46239BRAuto req ID:46239BRJob Code:400110 Financial Associate I Location:USA - MA - Boston Business Title:Accounts Payable and Grants CoordinatorSub-Unit:------------ Salary Grade:054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Minimum of 3 years administrative and/or financial related experience.Additional Qualifications:Bachelor's degree preferred. Expertise with MS Office Suite. The successful candidate must be able to take initiative, possess strong communication and interpersonal skills, as well as the ability to multi-task and move easily among varied work projects. Must be highly organized and detail oriented. Must be able to work as part of a team, as well as to work independently, This role requires seeing tasks to completion in a timely manner.Additional Information:Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position. Department:GeneticsPre-Employment Screening:Identity Schedule:35 hrs per week / M-FJob Function:Finance Duties & Responsibilities:The Accounts Payable/Grant Coordinator is primarily responsible for ensuring the timely and accurate processing of the department’s research expenditures. He/She will oversee invoice payments; purchasing and corporate card transactions; vendor set-ups and employee reimbursements. The incumbent will work closely with research and administrative staff to confirm appropriate cost allocations and to monitor the availability of funds. He/She will also review and resolve invoice holds, follow up with researchers and vendors regarding payment issues, and monitor committed funds reports.
Additionally, this role will be responsible for financial and administrative management of departmental research funds. This will include monitoring and analyzing revenue and expenditures on federal and non-federal research grants, restricted gifts and other discretionary resources. Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Prepares financial reports requiring interpretation of financial policies. Assists PIs and Sponsored Programs Administration with the submission of grant proposals. This position may include a small portfolio of 1 to 2 labs for which the incumbent will be responsible for providing guidance to the faculty about department, university and sponsored policies, as well as communicating to the PI(s) and supervisor about funding shortfalls and contingency plans.School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.