Harvard University Financial Associate I in Cambridge, Massachusetts

47299BRAuto req ID:47299BRJob Code:400110 Financial Associate I Location:USA - MA - Cambridge Business Title:Financial AssociateSub-Unit:------------ Salary Grade:054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:A minimum of three years financial or accounting experience or an equivalent combination of education, training and experience (one year of work experience combined with college level course work or internship experience in finance)Additional Qualifications:

  • Ability to coordinate accounts payable and receivable, general ledger, payroll, and accounting.

  • Ability to navigate complex financial and reporting systems within a university.

  • Ability to generate reports and present data in usable formats.

  • Must be committed to providing the highest level of customer service and responsiveness.

  • Proficiency in MS Excel, MS Word.

  • Excellent written and oral communication skills.

  • Able to handle confidential information with appropriate discretion.

  • Able to exercise a high degree of judgment to make sound independent decisions.

  • Must be detail oriented, able to work independently with minimal supervision.

  • Familiar with Harvard's financial systems and policies highly desirable.

Additional Information:Applicants should include a cover letter with their resume.

This is a full-time position, Monday - Friday, 9:00 am to 5:00 pm. Occasional overtime is required.

The Davis Center for Russian and Eurasian Studies exists to advance scholarship in all fields of Russian and Eurasian studies at Harvard. The Center does this in many ways: administering a master’s program in regional studies, sponsoring seminars and conferences, supporting faculty and student research, maintaining the Davis Center Collection at Fung Library, hosting postdoctoral fellows, visiting scholars, and associates in research, publishing a journal on the Cold War, and sponsoring outreach to K-14 educators and students and the broader community.

To learn more about the Davis Center visit our website at https://daviscenter.fas.harvard.edu/.

All formal written offers will be made by FAS Human Resources.Department:Davis Center for Russian and Eurasian StudiesPre-Employment Screening:Identity Job Function:Finance Duties & Responsibilities:The Davis Center seeks an experienced financial associate to join our team. Reporting to the Director of Administration and Finance (DAF), this newly created position will join the Davis Center’s Finance Coordinator in the administration and implementation of day-to-day financial operations including compliance, transactions, reporting, and record keeping. The Finance Associate ensures compliance with, and serves as a resource on, Harvard regulations, policies and procedures, and Davis Center fund terms, and provides a high level of customer service to Davis Center staff and faculty.

  1. Transactions
  • Ensure lifecycle completion of transactions: vendor set-up, reimbursements, purchase orders and invoices, honoraria; P-card review and reconciliation; wire transfers and special handling requests; and monthly reconciliation.

  • Process fund and expense transfers to other departments for co-sponsored activities and administrative purposes.

  • Ensure transactions are correctly allocated: review purpose, identify appropriate fund/program/activity/ to allocate expense, based on budget.

    1. Reconciliation
  • Reconcile biweekly and monthly payroll.

  • Reconcile transactions each month, identify and research errors.

  • Create journal entries for correcting adjustments to the general ledger.

    1. Financial Reporting
  • Using OBI reporting system and excel, create quarterly and ad hoc reports for program staff, identifying actual expenses to budget.

  • Assist the Director of Administration and Finance with analyzing data.

  1. Finance operations
  • Support the establishment and documentation of new funds, activities, and sub-activities.

  • Responsible for fiscal year-end closing activities.

  • Maintain and archive financial records to ensure compliance with the University’s retention policy.

  1. Other
  • Stay abreast of FAS and Harvard policies and procedures; communicate updates to staff

  • Train staff on the financial policies and procedures.

  • Stay current on system upgrades and policies.

  • Provide support to DAF for special projects.

  • Serve as backup on transactions for Finance Coordinator as needed.

  • Perform other duties and responsibilities in support of Davis Center activities as assigned.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.