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Harvard University Financial Analyst in Cambridge, Massachusetts

53102BRAuto req ID:53102BRJob Code:403127 Financial Associate II Location:USA - MA - Cambridge Business Title:Financial AnalystSub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Additional Qualifications and Skills:The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

  • Associate’s degree

  • 5+ years of direct accounting, financial management, data analysis, and/or grants management experience. Education beyond high school or progress toward relevant professional certification may count toward experience.

  • Intermediate to advanced expertise in Microsoft Excel (e.g. formulas, filters, charts, and pivot tables) and other Microsoft tools.

  • Demonstrated agility working with systems and reporting.

  • Bachelor’s degree can count toward experience

  • Ability to handle complex and confidential information with discretion and judgment.

  • Excellent organizational and time management skills.

  • Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable). Experience with fund accounting or sponsored accounting is a plus. Experience in a research environment is a plus. Experience auditing or responding to an audit is very helpful.

  • Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.

  • Customer service orientation with a collegial and collaborative approach to working with others across the University.

  • Independent and professional judgment and prioritization. Ability to focus on the highest-risk items and allocate time accordingly, juggling multiple job duties and clients.

Additional Information:Please provide a cover letter with your application and upload as one document

Please note:

  • Harvard University requires pre-employment reference and background screening.

  • Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship.

  • This position has a 90-day orientation and review period.

More about Financial Administration Department (FAD):

FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:

  • Office of the Controller

  • Office of Finance and Administration

  • Office of Financial Strategy and Planning

  • Office for Sponsored Programs

  • Office of Treasury Management

  • Risk Management and Audit Services

  • Strategic Procurement

  • Capital Planning and Project Services

For more about the Financial Administration Department and it’s 8 reporting units, see: http://finance.harvard.edu

Diversity, Inclusion & Belonging:

The dynamism that comes with working at Harvard is largely the result of our diversity. Here, staff, faculty, administrators and students representing a wide range of ages, races, interests and backgrounds come together in pursuit of common goals. Together, we strive to provide an environment that values diversity and promotes an inclusive culture.

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. Comprehensive benefits, generous paid time-off, access to education and professional development, and a vibrant campus with abundant cultural and recreational opportunities create a competitive and compelling total rewards package. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts.

Flexible work environment: FAD supports flexible work arrangements where business needs allow.

Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Harvard University Employees Credit Union https://huecu.org/

For more information on Total Rewards at Harvard visit: https://hr.harvard.edu/totalrewards

Accessibility:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:In light of the global pandemic, all interview and onboarding activity for FAD will be conducted via telephone & Zoom video conferencing. Temporary work from home arrangements will be required for this position through June, 2021, and it is not yet known when traditional on-campus work will resume. Additional detail will be provided to candidates during the interview process. New hires must reside in one of the following states on or before date of hire: MA, CT, ME, NH, NY, VT.

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website: https://hr.harvard.edu/corona-virus-workplace-policies .Job-Specific Responsibilities:

Financial Analyst

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

The Financial Analyst (FA) is responsible for the oversight of financial deliverables and related compliance of a portfolio of sponsored awards, including monitoring, reporting, invoicing, accounts receivable collections, reconciliation, and closeout. The FA works in collaboration with clients (departments, centers, schools) to meet these deliverables and manage sponsored accounts. The portfolio will include a mix of departments and centers with approximately 200 active awards of various size and complexity. The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. After sufficient training in grants compliance and Harvard policies and systems, the FA will work independently and use judgment in interpreting and implementing sponsor and University policies and procedures.

This is a great opportunity for a professional with some experience in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA reports to the Research Finance Portfolio Team Manager.

Typical Core Duties:

  • Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, and closeout. Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action.

  • Works with departmental staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio. Monitors active awards to proactively identify potential issues.

  • Works collaboratively to research and resolve issues, escalating as needed.

  • Analyzes financial data and submits journal entries that will affect Harvard’s general ledger. Independently enters final data in Harvard’s auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables.

  • Analyzes financial data to identify potential risks and issues. Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors. Proposes resolutions for complex issues and for financial management best practices.

  • Documents all work so that it is clear to other staff or auditors. Provides requested documentation for annual Single Audit and ad-hoc internal or external audits.

  • Interacts with Harvard’s sponsors as needed to clarify terms and submit required reports and invoices.

  • Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units.

  • Provides backfill support for peers, as needed.

  • Assists with developing and delivering metrics/reports, business process documentation, training initiatives, and special projects as needed.

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