Job Information
Harvard University Financial Analyst I in Cambridge, Massachusetts
66010BRAuto req ID:66010BRJob Code:403127 Financial Associate II Department Office Location:USA - MA - Cambridge Business Title:Financial Analyst ISub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Associates degree or relevant work experience.
3+ years of direct accounting, financial management, data analysis, and/or grants management experience.
Additional Qualifications and Skills:If you meet some, but not all qualifications, you are still encouraged to apply; we value employees with a willingness to learn.
Education beyond high school or progress toward relevant professional certification may count toward experience
Intermediate to advanced expertise in Microsoft Excel (e.g. formulas, filters, charts, and pivot tables) and other Microsoft tools.
Demonstrated agility working with systems and reporting.
Ability to handle complex and confidential information with discretion and judgment.
Excellent organizational and time management skills.
Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable).
Experience with fund accounting or sponsored accounting is a plus.
Experience in a research environment is a plus.
Experience auditing or responding to an audit is very helpful.
Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.
Customer service orientation with a collegial and collaborative approach to working with others across the University
Independent and professional judgment and prioritization.
Ability to focus on the highest-risk items and allocate time accordingly, juggling multiple job duties and clients.
Additional Information:
Please provide a cover letter with your application.
Please note:
Harvard University requires pre-employment reference and background screening.
We are unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.
Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Finance Position Description:The Office for Sponsored Programs (OSP) is a department within Harvard University’s Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.
The Financial Analyst (FA) is responsible for the oversight of financial deliverables and related compliance of a portfolio of sponsored awards, including monitoring, reporting, invoicing, accounts receivable collections, reconciliation, and closeout. The FA works in collaboration with clients (departments, centers, schools) to meet these deliverables and manage sponsored accounts. The portfolio will include a mix of departments and centers with approximately 200 active awards of various size and complexity. The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. After sufficient training in grants compliance and Harvard policies and systems, the FA will work independently and use judgment in interpreting and implementing sponsor and University policies and procedures.
This is a great opportunity for a professional with some experience in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA reports to the Research Finance Portfolio Team Manager. The position requires willingness to provide personally identifiable information (PII) necessary for identity authentication related to obtaining access to external sponsor systems.
Typical Core Duties:
Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, and closeout. Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action.
Works with departmental staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio. Monitors active awards to proactively identify potential issues.
Works collaboratively to research and resolve issues, escalating as needed.
Analyzes financial data and submits journal entries that will affect Harvard’s general ledger. Independently enters final data in Harvard’s auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables.
Analyzes financial data to identify potential risks and issues. Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors. Proposes resolutions for complex issues and for financial management best practices.
Documents all work so that it is clear to other staff or auditors. Provides requested documentation for annual Single Audit and ad-hoc internal or external audits.
Interacts with Harvard’s sponsors as needed to clarify terms and submit required reports and invoices.
Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units.
Provides backfill support for peers, as needed.
Assists with developing and delivering metrics/reports, business process documentation, training initiatives, and special projects as needed
School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:
- Work is performed in an office setting.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-AS1Work Format Details:FAD actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position (1 trip per QTR). While this position is primarily remote, travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:
More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
Engage with respect, honesty, and integrity
Cultivate equity, diversity, inclusion, and belonging
Welcome innovation, collaboration, and flexibility
Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units. (https://finance.harvard.edu/)