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Harvard University Finance & Ops Mgr D3 in Cambridge, Massachusetts

58979BRAuto req ID:58979BRJob Code:405013 Administrator (N) Location:USA - MA - Boston Business Title:Finance and Operations Manager, D^3 InstituteSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Bachelor's degree or relevant experience is required.

  • 5 years with financial and operational management experience is required.

  • Experience with the Microsoft Office suite, online meeting platforms (Zoom, Slack, and/or Teams) and budget software is required.

Additional Qualifications and Skills:

  • Experience with overseeing an array of administration functions including budgets, finance, human resources planning and project management

  • Internal policy development and compliance skills preferred

  • Strong organizational skills, a proactive mindset, experience applying analytical thinking

  • Comfortable working in a newly launched and growing organization

Additional Information:This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements (http://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.Department:Digital, Data & Design (D^3) InstitutePre-Employment Screening:Identity Job Function:Finance, General AdministrationPosition Description:General:

  • Lead and have responsibility for overall administrative and financial management of the D^3 and Implementation of business and financial projects across D^3

  • Assess, initiate, and implement improvements on current organizational financial, administrative and programmatic processes for greater efficiency and synergies

  • Draft, review, and edit various financial, administrative, and programmatic documents, reports and web content across as needed

  • Co-lead the core operations team, maintain meeting notes, and keep current on activities within D^3

  • Work closely with the Sr. MD to implement policies, goals, and initiatives related to budgets, personnel, programs, and administration

  • Navigate and effectively use internal software and databases (PeopleSoft, Concur, etc.)

  • Oversee all internal administrative, personnel matters, and academic appointments, and make projections for administrative and hiring needs

  • Manage HR functions and recruitment for any open staff positions from requisition/posting to on-boarding internally and handle personnel issues

  • Oversee general D^3 administrative functions including office space, calendar, meetings and events

Financial:

  • • Handle financial transactions (payments, reimbursements, etc.), prepare complex financial analysis, and make projections for financial needs

  • • Assist in developing capacity for grants management in collaboration with DRFD and HBS Financial • Manage staff effort allocations across costing strings and manage all costing

Programmatic:

  • Coordinate the administrative management of D^3 programs (timelines, deadlines, reports, etc.) Promote operational efficiency, compliance, and transparency in the management of projects and activities, and ensure that every project is delivered with high quality standards and in a compliant manner

  • Monitor overall program performance, including participating in the performance evaluations of program staff

The successful candidate will work well both independently and within a team, and display excellent communication skills when corresponding with a range of external and internal stakeholders to further the mission of the D^3. They will also have a heightened sense of responsibility and ownership, understand when to elevate/escalate a priority, and apply critical thinking on resolutions to issues related to finance and administration.

This role is also responsible for other duties as assigned.School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:The Digital, Data, and Design (D^3) Institute at Harvard is accepting applications for an Operations and Business Manager. The Digital, Data, and Design Institute at Harvard (D^3) (re)invents how organizations compete and thrive in the digital world and educates a new generation of leaders. D^3 provides a new architecture for rigorous research, immersive learning, and cutting-edge practice. The Institute is built to dynamically adapt and scale, and responsibilities will evolve over time.

We are seeking an experienced, detail-oriented Operations and Business Manager to oversee all administrative functions. Reporting to the Managing Director, working closely with all D^3 faculty, staff, and collaborators. This includes the respective administrative and finance teams at HBS, and within the Division for Research and Faculty Development (DRFD). Key components of this role -- in collaboration with these groups -- are to effectively manage and act as the primary liaison on all administrative and financial functions for D^3, ensure seamless communication and adherence to deadlines, anticipate and resolve problems while providing frequent status updates to the MD and project leads, and demonstrate independent work with minimal supervision in a work environment with multiple and conflicting priorities and under tight deadlines.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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