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Harvard University Finance and Admin Coor in Cambridge, Massachusetts

54485BRAuto req ID:54485BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Finance and Administration CoordinatorSub-Unit:------------ Appointment End Date:22-Jan-2022Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Minimum of 2 years relevant work experience in finance or accounting required.

Additional Qualifications and Skills:

  • Demonstrated proficiency with Microsoft Office especially Excel.

  • Must be very detail oriented, extremely well organized, and able to deliver high quality work results while prioritizing multiple projects under time pressure

  • Must be able to work independently and take initiative.

  • Excellent verbal and written communication skills.

  • Experience with Harvard financial systems (including sponsored research administration) a plus.

Additional Information:

This position is a fully benefits-eligible term appointment ending January 22, 2022, with possibility of renewal.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.

We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.

Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging. (

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Salary Range: $57,809 - $91,990 (Based on Salary Grade, range listed here

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Shorenstein CenterPre-Employment Screening:Identity Schedule:

Job Function:Finance, General AdministrationJob-Specific Responsibilities:

Finance Duties:

  • Process all hires, LHTs, Temps, students, fellows and staff

  • Process all payments, gifts, honorariums, non-employee reimbursements, invoices and others as they arise

  • Support as needed with journals to move effort from fund to fund

  • Review expenses in Concur and approve

  • With Director, review expenses across funds to ensure there allowability and allocability.

    Fellows Duties:

  • Assist with the recruitment of new fellows, the selection process, orientation, and semester-long series of events.

  • Assist with all Fellows program logistics including housing and travel (as needed)

  • Assists with reviewing systematic procedures to streamline, evaluate, and improve existing fellowship processes.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

The Shorenstein Center on Media, Politics and Public Policy is a Harvard University research center dedicated to exploring and illuminating the intersection of media, technology, politics and public policy in theory and practice. Through teaching and research at the Kennedy School of Government and its program of visiting fellows, conferences and initiatives, the Center is at the forefront of its area of inquiry.

The Center is seeking a Finance and Administration Coordinator who will report directly to the Director of Finance, Research Administration and Operations. This individual will support administration of diverse and complex research initiatives with a range of sponsored grant and gift support and will be responsible for confidential administrative duties related to Center administration, including hiring processes. Furthermore, this role will assist with managing and overseeing all the Fellows for the Center.

The incumbent will work independently and collaboratively, anticipate and resolve problems, and update the Director of Finance, Research Administration and Operations on statuses.

Please note, this position is a fully benefits-eligible term appointment ending January 22, 2022, with possibility of renewal.