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Harvard University Events & Communications Coordinator in Cambridge, Massachusetts

55606BRAuto req ID:55606BRJob Code:403134 Coordinator I Location:USA - MA - Cambridge Business Title:Events & Communications CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Three-years' relevant experience

Department:EconomicsPre-Employment Screening:Identity Job Function:General Administration Job-Specific Responsibilities:

Event Coordination

Responsible for planning, coordination, promotion, and execution of department events. Responsible for all event details including:

  • Logistical organization (space, food, a/v, etc.)

  • Communications and public relations

  • Budget planning and oversight

  • Event promotion and marketing

  • Preparation of materials, invitations, accommodations, transportation, registration, dining, audio-visual and other technical requirements

  • Temp and vendor staffing oversight during supervision of events

  • Processing travel reimbursements and honoraria

  • Researches and negotiates with caterers, venues, hotels, airlines, and other vendors for discounted rates, all while adhering to Harvard financial, travel and sponsored research policies

Website Management

  • Update and maintain department website, ensuring formatting and content adhere established standards.

  • Find, format and post relevant information (e.g. faculty award announcements), and keep all pages up-to-date.

  • Point-person for any technical issues.

  • May write content for features on faculty and students

  • May produce video series for website on faculty research

  • Oversee any work-study students on project-based work

Department Outreach and Branding Coordination

Acts as primary contact and coordinator for department communication-related activities. This area of work includes:

  • Establish style standards and ensures correct implementation

  • Point person on incoming external media requests

  • Maintain accurate department listservs and manage access to shared mailboxes

  • Act as point-person with freelance writers, designers, Harvard Public Affairs & Communication, Harvard Web Publishing, etc., as needed

  • Point-person for incoming inquiries about event promotion or co-hosting as well as media inquiries.

  • Coordinate department publications with key stakeholders in the department

  • Provide oversight for the department’s social media presence as needed

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions: COVID Vaccine Policy

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Job Summary:

The Department of Economics' Events and Communications Coordinator is responsible for department events as well as all communication platforms and tools. Reporting to the Associate Director of Administration (ADA), this position is responsible for planning, coordinating, promoting, and executing all department-level events, including internal events such as faculty events and department celebrations; and larger-scale events such as public lectures and memorials. In addition, the Events and Communications Coordinator is responsible for coordinating and executing the department’s external communication activities and overall communications strategy, with direction from the ADA. This includes maintaining a current and engaging department website; maintaining departmental listservs; coordinating the publication of departmental reports; preparing and sending weekly newsletter; maintaining current branded materials and monitoring usage; and overseeing department social media accounts.

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