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Harvard University Director of Laboratories in Cambridge, Massachusetts

52826BRAuto req ID:52826BRJob Code:361060 Administrative Manager Location:USA - MA - Cambridge Business Title:Director of LaboratoriesSub-Unit:------------ Salary Grade:060Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • Bachelor’s degree required.

  • At least ten years of increasingly responsible management experience in an academic, research environment, or health care.

Additional Qualifications and Skills:Prior management experience is essential. Must have a successful track record and proven skills in all phases of administration and operations – strategic planning, development, finance, human resources, academic program development, and program monitoring and evaluations. Demonstrated leadership, communication, and analytic skills. Strong written and verbal skills are essential. Demonstrated ability to work collaboratively and flexibly with all kinds of people and across all levels of an organization. Demonstrated ability to coach and inspire staff to provide unparalleled customer service. Familiarity with current sponsored research regulations. A record of leading a program in an academic or professional environment is highly desirable. Advanced degree preferred. Experience supporting faculty desired.Additional Information:The mission of Harvard's Department of Earth and Planetary Sciences is to be at the forefront of scientific discovery about the Earth system and to help address pressing societal issues through innovative, interdisciplinary research and education. We embrace our central role at the university as an integrator of the physical and life sciences, pure and applied, and seek to further strengthen our interactions with colleagues that share a sense of stewardship for the Earth and the environment.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community.Department:Earth and Planetary SciencesPre-Employment Screening:Credit, Criminal, Education, IdentitySchedule:35 hours per weekJob Function:General Administration Job-Specific Responsibilities:

  • Responsible for human resources. Interpret University HR policies and practices for the department. Develop staffing and organizational plans and directly hire, manage and evaluate an administrative staff of five direct reports; and oversee hiring and management of 35 temporary, term, and permanent employees

  • Act as the primary liaison between the Department and the administration of the Division of Science, FAS Human Resources, FAS Research Administration Services, the Office of Sponsored Programs, Risk Management and Audit Services, Environmental Health and Safety, and the Office of the General Counsel.

  • Oversee department finances, comprised of sponsored research funds ($5-6m), unrestricted funds, designated gifts, and endowments (cumulatively $5+m). Oversee research grant proposal submissions and all post-award activities, acting as Dean's designate in review and approval process. Develop and approve annual operating budget reflecting department priorities and University guidance.

  • Serve as liaison to University Development to administer and manage terms of financial gifts benefitting the department.

  • Oversee and direct the support functions for faculty in all aspects of course design and implementation for the department’s undergraduate and graduate curricula; facilitate access to laboratory and lecture spaces and resources.

  • Ensure effective implementation of and compliance with contractual obligations of the Harvard Graduate Student Workers Union (HGSWU) agreement.

  • Assist the Chair with faculty searches, recruitment, and start-up efforts. Support faculty committees in their implementation of searches, recruitments, offers, promotions, annual reviews and mentoring within the faculty ranks.

  • Oversee appointments and management of non-faculty positions.

  • Plan and allocate office and lab space for faculty, students, and staff. Work with FAS and University units (EH&S, FAS FMO) to support compliance in areas of material management, lab safety and facilities and equipment management.

  • Manage the physical plant, participate and advise in new facilities and building projects, and act as safety officer for department laboratories.

  • Provide Chair and faculty with program and activity planning and oversight, as needed.

  • Work with Harvard University Information Technology (HUIT) to ensure that adequate support is provided for department research, teaching and administration; manage the EPS web site.

  • Serve as a key departmental stakeholder in ensuring awareness of and compliance with Title IX requirements.

  • Support diversity, inclusion, and belonging for all constituencies in EPS.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Reporting to the Chair of the Department of Earth and Planetary Sciences (EPS) and working closely with senior administrators in the Faculty of Arts and Sciences, the Director of Laboratories serves as chief administrative officer of a department of approximately 200 faculty, students, staff, and researchers.

Leads the Department in the development and implementation of best practices in all department operations and is responsible for department functions: budget and business operations, human resources, education, faculty and academic affairs, sponsored research administration, research operations, and IT/computers. Liaison with other University offices and agencies including the central financial offices, human resources, HUCTW (Harvard Union of Clerical and Technical Workers), research administration, physical resources, and the Dean of Science.

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