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Harvard University Development Associate - Donor in Cambridge, Massachusetts

58765BRAuto req ID:58765BRJob Code:403040 Coordinator II Location:USA - MA - Boston Business Title:Development Associate - Donor RelationsSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:Five or more years of related experience, preferably in an administrative and/or professional setting. Education beyond high school may count toward experience.

Additional Qualifications and Skills:

  • Bachelor's degree preferred but not required.

  • Experience in higher education development/advancement or donor relations is preferred.

  • The ideal candidate must be a deft writer, well organized with strong time management, able to prioritize, use discretion with sensitive or confidential information, and manage multiple assignments simultaneously.

  • Strong interpersonal skills, ability to interact well with both colleagues and vendors, strong Windows- based computer skills (BSR Advance, Microsoft Office, and Adobe Creative Suite, including photoshop), ability to take initiative, and the ability to work independently as well as part of a team.

  • This position requires good judgment, keen attention to detail, comfort in a fast- paced environment, and the ability to remain flexible in a changing environment.

Additional Information:This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Alumni Affairs and DevelopmentPre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmJob Function:Alumni Affairs and Development, General AdministrationPosition Description:

ESSENTIAL FUNCTIONS: Reporting to the Director of Donor Relations, the Donor Relations Associate will be responsible for writing narrative reports for donors; drafting correspondence for HMS leadership communications; assisting with the coordination of the Donor Relations department’s reporting workflow and annual reporting schedule; managing, maintaining, and developing the allocations database; contributing to stewardship, cultivation, and assisting with engagement strategies for AAD. Specific responsibilities include the following:

  • Working with HMS faculty and administrators, drafts written reports to donors on activities supported by philanthropy.

  • Formats and designs stewardship reports and other projects for final presentation to donors (primarily via Adobe InDesign); manages production and mailing of print reports, which may include complex mail merges and careful quality control.

  • Interacts with faculty, staff, vendors, and university administration to help achieve reporting expectations of the Donor Relations department.

  • Monitors spending activity on reportable funds via HART.

  • Maintains reporting database, helps track donor relations tasks and deliverables, and coordinates data tracking.

  • Manages acknowledgements process, including processing acknowledgments, coordinating with frontline teams, fielding office-wide questions, managing third-party notifications, running quarterly batch sweeps, and providing the Development Communications team with e-acknowledgements.

  • Collects research on medical education and biomedical research activities at HMS;

  • Participates in interdepartmental and University initiatives and projects as needed, such as the annual Report of Giving and biannual HMS Benefactor report.

  • In partnership with the design team and frontline colleagues, manages the production of photo books, citations, plaques and signage, and other donor gifts and recognition items.

  • Provides administrative support for the Donor Relations department, including tracking named spaces and fund balances; maintaining calendars and schedules; managing meetings and following up on action items; and other duties related to the administration and organization of the department’s operations.

  • Other duties as assigned.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (