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Harvard University Coordinator, KLS in Cambridge, Massachusetts

55573BRAuto req ID:55573BRJob Code:403040 Coordinator II Location:USA - MA - Boston Business Title:Coordinator, Knowledge and Library ServicesSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 5 years of related experience

  • Excellent verbal and written communication, organizational, and interpersonal skills.

  • Comfort using MS Office

Additional Qualifications and Skills:

  • Attention to detail and accuracy; writing, evaluation and assessment skills.

  • Able to prioritize, problem-solve, multi task and work with minimal supervision and frequent interruptions in a fast-paced environment; is flexible in changing priorities, adapting to the School’s strategy and KLS’s priority customers’ needs.

  • Exercises judgement, and maintains confidentiality.

  • Strong collaboration skills, contributing across KLS, HBS, and Harvard Library.

Additional Information:Working Relationships:

  • Reports to the ED, KLS and is a member of the Finance and Enterprise Services team.

  • Supports ED, KLS and KLS Leadership Team.

  • Works closely with KLS Leadership Team and represents the ED in the KLS community.

  • Liaises with HBS and Harvard Library staff.

Our expectations are that employees of HBS adhere to and represent our Community Values. They are:

  • Respect for the rights, differences, and dignity of others.

  • Honesty and integrity in dealing with all members of the community.

  • Accountability for personal behavior.

Who you are:

  • You are energized by administrative activities, organizing and reporting information, managing multiple schedules, and building strong communication ties with members of the HBS and Harvard community.

  • You are excited about learning new technologies and introducing the ones you know to your colleagues.

  • You want to understand the context before providing the answer.

  • You can thrive in a high-touch, customer-focused environment.

  • You find navigating through ambiguity more exhilarating than frustrating.

  • You’re committed to working on a team where we believe that all of us together are better and smarter than one of us alone.

  • You have a sense of humor.

Why you’ll love this job:

  • •You will learn something new every day – strategy, budgeting, event planning, different communication channels and much more.

  • You will receive a competitive salary & benefits as well as a commitment to sustainable work-life integration.

During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process.

Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice. Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here ( .Department:Knowledge and Library ServicesPre-Employment Screening:Identity Job Function:General Administration Job-Specific Responsibilities:Reporting to the Executive Director (ED) and as a member of the Finance and Enterprise Services (FES) team, the position is responsible for supporting the administrative needs of the executive leadership team, including coordinating calendars, arranging travel, and creating, reviewing, and editing communications. Additional responsibilities include meeting and event support, creation of reports, procurement, and financial duties. Continued learning and professional development are an expectation of all community members.

Key Responsibilities:

Coordinator Responsibilities:

  • Coordinates and participates in Leadership Team and other meetings and events, overseeing the organization of agendas, notes, action items, and planning to ensure smooth execution. Anticipates team needs and takes action proactively.

  • Administers calendar for the ED and other senior staff. Assists with scheduling for recruiting and other related activity. Executes travel arrangements and processes reimbursements.

  • Reads, proofreads, researches, and drafts communications. Prepares and edits presentations, reports, and other written or multi-media materials.

Meeting Support:

  • Schedules communications and logistics for ED or Leadership Team sponsored events. Arranges operations-related details and catering.

Reporting and Procurement:

  • Liaises as needed with Harvard Library and external business, college, and university libraries.

  • Gathers, compiles, tracks data for reporting purposes.

Personal administration:

  • Pursues relevant professional development opportunities.

  • Participates in HBS and Library committees. Performs other related duties as necessary.

(This position is overtime eligible and may require occasional overtime hours.)School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Are you excited about the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being part of a college campus? Does administrative work thrill you? If so, join us in the delivery of our mission to educate leaders who make a difference in the world in an adaptive and collaborative environment. Knowledge and Library Services (KLS) at Harvard Business School (HBS) is one of the leading academic business libraries in the world. Its innovative programs provide the expertise and resources that faculty, students, alumni, and visiting scholars depend on in order to create, share, discover, use and disseminate knowledge. Check out some of our services for the HBS Community ( , explore our exhibits ( , or just browse the library website ( .Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.