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Harvard University Assistant Director, HAA Clubs and Shared Interest Groups in Cambridge, Massachusetts

56537BRAuto req ID:56537BRJob Code:301057 Alumni Affairs Professional Location:USA - MA - Cambridge Business Title:Assistant Director, HAA Clubs and Shared Interest GroupsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • Bachelor’s degree

  • 5+ years of experience in alumni relations, volunteer management, higher education, program or project management, non-profits, or related field.

  • Proficiency across Microsoft Office Suite and Zoom.

  • Excellent written and verbal communication skills.

  • Flexible scheduling and regular work outside core business hours and limited travel (5-10 days/year) required.

Additional Qualifications and Skills:

  • Demonstrated ability to manage multiple stakeholders and competing priorities within a matrixed organization.

  • Experience with data management, broadcast email, and content management systems.

Additional Information: This position requires a 3 month orientation and review period.

Please include a cover letter with your application.

About Harvard University

Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Discover AA&D and Harvard University Benefits

  • Opportunities for internal advancement

  • A creative, high- energy, collaborative environment

  • Generous Vacation, Sick, Personal, and Holiday pay

  • Medical, Dental and Vision benefits starting on your first day

  • University-funded retirement plans

  • Tuition Assistance Program

  • Transportation benefits to help with your daily commute

  • Health and wellness discounts, memberships and programs

    Additional benefits can be found at https://hr.harvard.edu/totalrewards.

Accommodations:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements:

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development Job-Specific Responsibilities:

  • Provide ongoing partnership to assigned alumni communities, supporting their growth across leadership development, governance, organizational capacity, inclusion and belonging, programming, communication, service and connection to Harvard.

  • Define, prioritize, and facilitate progress toward assigned communities’ organizational goals in partnership with community leadership and volunteer HAA Directors for Clubs and SIGs. Support Directors in facilitation of cohort-based collaborative endeavors.

  • Partner with alumni volunteers to curate, create and deliver resources including educational/training sessions, toolkits, sample documents and frameworks across multiple platforms and utilizing both online and in person means of connection.

  • Manage a selection of programs to build alumni awareness of and engagement with Harvard Clubs and Shared Interest Groups; examples of potential programs include Global Networking Night, Speakers Bureau, Shared Interest Group Showcase, Shared Interest Group Meetups, and Welcome to your City.

  • Partner with volunteer management, communications, technical, creative services, and administrative colleagues to execute, iterate upon, and increase the efficacy of assigned programs. Contribute to the ongoing development of and adherence to data-informed frameworks for program creation, development and execution.

  • Monitor and drive compliance with policies and practices required for recognized alumni communities to remain in good standing and eligible for HAA tools, resources and support, including required reporting

  • Contributes to HAA-sponsored events and programs executed in partnership with assigned alumni communities and triages requests and opportunities for Harvard administrators and faculty to engage with alumni communities and for those communities to participate in campus-based programs.

  • Contributes to the strategic direction, culture, and approaches of the Clubs and SIGs team. Establishes and maintains collaborative relationships with alumni affairs colleagues throughout the University and works to build University-wide engagement amongst alumni through the Clubs and SIGs network. Establishes and maintains collaborative relationships with HAA and AA&D colleagues and alumni affairs colleagues throughout the University toward the end of building University-wide engagement amongst alumni through the Clubs and SIGs network. Identifies, escalates and facilitates opportunities for collaboration.

  • Hires, manages, delegates to, coaches and mentors shared Staff Assistant in partnership with a senior colleague; supports with Staff Assistant in building professional skills and oversees performance management.

  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

Harvard Alumni Association (HAA)

The HAA is the official association for all of Harvard University’s alumni. The HAA is responsible for University-wide alumni initiatives and works with all Harvard Schools, including the FAS, to increase alumni engagement. The HAA is also the home of the Harvard and Radcliffe College Alumni Programs Office. The HAA supports a global network of volunteers who organize alumni through Harvard Clubs, Shared Interest Groups, college classes, and graduate and professional School organizations.

This full-time, exempt position partners with independent, alumni-led, University-recognized Harvard Clubs and Shared Interest Groups (SIGs) to strengthen their volunteer leaders in service to these alumni communities. Managing programs and resources serving the worldwide network of Harvard Clubs and SIGs and serving as the primary liaison to a subset of these communities, the Assistant Director contributes to a culture of respect, innovation, trust, collaboration, sharing and inclusion, and ensures that alumni volunteers are:

  • informed regarding their responsibilities, how to connect their communities to each other and Harvard, and how to engage HAA resources and programs;

  • in touch with the HAA and each other to share successes, challenges, needs and wisdom; and

  • empowered to question, create, replicate, iterate and innovate in their efforts to grow and strengthen alumni communities.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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