Siemens Project Administrative Coordinator - Smart Buildings - Boston, MA - HYBRID in Boston, Massachusetts
Job Family: Engineering
Req ID: 353527
Who designs your future? You do.
Are you looking for a career where you can showcase your technical aptitude and passion for problem-solving to ensure your customers can work in a comfortable, safe, and energy-efficient environment? Then look to Siemens!
At Siemens, we live and foster an ownership culture, in which every employee takes personal responsibility for our company's success. We trust and empower our leaders to act as owners, direct their teams, and innovate to succeed. We communicate openly and honestly to learn from our failures and celebrate our successes. We recognize individual and team achievements frequently. We invest in our team members, offering a wide variety of internal and external development opportunities.
This position is a Hybrid Work Environment : 2 days in the office (Canton, MA) and 3 days remote (Monday-Friday), but must have the flexibility to modify as needed for occasional in-person meetings or various days.
What you will do for Siemens Smart Infrastructure:
Our Smart Buildings help to create efficient, safe, responsive, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives. The Project Coordinator provides administrative project support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions. The goal of this position is to enable Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones.
Maintain and properly file project documentation
Schedule project turnover meetings
Follow up with planning office to determine status of permits
Submit purchase requests for subcontractor labor and coordinate subcontractor paperwork
Submit purchase requests for graphics and programming
Support the Project Manager in obtaining existing database and software files
Monitor project costs daily and inform the Project Manager if the actual cost exceeds the plan cost
Track timesheets and inform the Operations Manager of missing timesheets
Notarize billing documents when required by the customer
Enter plan cost adjustments in SAP
Prior to project closeout, verify that all closeout checklist items have been completed
High school diploma or state-recognized GED
Familiarity or experience within any of these industries (or similar construction industry): HVAC, Fire Alarm, Security Systems, Construction, Mechanical, Electrical, Plumbing, Elevator etc. preferred
Experience or knowledge of financial transactions and billing
Ability to read and understand contract documentation
Proficient in Microsoft Office and business software systems (e.g., SAP)
Moderate-to-extensive experience with Excel
Excellent organizational, interpersonal, and verbal/written communication skills
Must be a Massachusetts Notary Public OR must obtain a Notary Public designation from the State of Massachusetts within the first 3 months of employment
Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship now or in the future
Competitive salary based on qualifications
Health, dental, and vision plans with options
Competitive paid time off plan, holidays, and floating holidays
Paid parental leave
Company cell phone and laptop
Extensive product training and professional career development
Education and tuition reimbursement programs available
Overtime, on-call pay, and company uniform and vehicle for eligible positions
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Mid-level Professional
Full / Part time: Full-time
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
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Applicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .
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