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Informa Marketing Events Coordinator - Pharma Intelligence | Boston, MA in Boston, Massachusetts

Marketing Events Coordinator - Pharma Intelligence | Boston, MA

Boston, Massachusetts

Job Reference:BMX-MAR-06690

Location:Boston, Massachusetts

Closing Date:01/07/2019


Division:Informa Intelligence

Events Marketing Coordinator –Pharma Intelligence | Boston, MA

Informa Pharma Intelligence is currently seeking an Events Marketing Coordinator to join our team in Boston, MA. The Events Marketing Coordinator will proactively support the Senior Event Marketing Manager in ensuring Pharma Intelligence marketing strategy is turned into effective, customer-facing event marketing tactics that drives customer behavior and consequently business results for the best possible cost and return.

In this role:

  • Assist the Event Marketing Manager with implementing the event marketing strategy through ownership of the operational and logistical planning

  • Own all aspects of event logistics from kick-off call through execution and post event follow up

  • Work with the Marcomms team to effectively target customers or prospects by ensuring communication tactics—including social media-match the strategies and objectives of the businesses and achieve the desired outcomes for the best possible cost

  • Coordinate for each event a budget, timeline and logistics plan to ensure all deadlines are met and SCOPE of event is executed.

  • Organize and execute all logistics including setup and dismantling, staffing, instructions for onsite personnel, sponsorship details when applicable, shipping, services ordering including audio visual, internet, electrical, collateral and giveaways. Events are oftentimes simultaneous and short on planning time. They include meetings, customer events, tradeshows/conferences

  • Meet all deliverables deadlines provided by show management/vendors

  • Review all graphics/copy before going final. Make recommendations/changes as needed

  • Ensure that there are adequate supplies of any handouts, promotional items etc.

  • Maintain daily communication with all stakeholders to ensure needs are being met and problems are solved prior to event

  • Coordinate closely with MarComm, Sales, Product Marketing Managers and other stakeholders to promote tradeshows

  • Work within budget guidelines established for events. Reconcile bills for events and submit for approval/payment in a timely fashion

  • Post event, prepare reports, detail summaries and lead imports

  • Work with exhibit house vendors and transportation companies to ensure timely, cost effective execution and delivery of equipment and materials

  • Secure contracts and work with Senior Events Marketing Manager and Accounting to finalize contracts and invoicing

  • Ownership of show ordering and staffing, room bookings and organizing all shipping.

  • Reconcile bills and invoices post-show and remits for payment and uploading all leads from events into Salesforce

What you'll need to succeed:

  • Take ownership and work proactively to ensure the success of the events

  • Experience in event planning and execution

  • Knowledge and understanding of event strategy implementation and their respective phases (planning, execution and follow up)

  • Highly organized, methodical and process-driven, demonstrating a drive to improve internal processes whenever possible

  • Capable of handling high volume of work tasks to ensure deadlines are met

  • Able to deal with ambiguity and work in a matrix organization, adaptable and flexible

  • Ability to work successfully as part of a team

  • Exhibits the ability to be creative and analytical and be able to demonstrate why their ideas are analytically sound

  • Results-driven – ensure that marketing event campaigns fulfil strategic goals and drive the required business results

  • Social media savvy and ability to work on CRM and Salesforce tools as needed

  • Bachelor’s level education or equivalent experience

  • Proficient in Microsoft Office packages, particularly excel

Pharma Intelligence:

Relying on us to deliver vital advantage when making critical R&D and commercial decisions, our customers come from over 3000 of the world’s leading pharmaceutical, contract research organizations (CROs), medical technology, biotechnology and healthcare service providers, including the top 10 global pharma and CROs. From drug and device discovery and development to regulatory approval, and from product launch to lifecycle management, we provide the intelligence and insight to help our customers seize opportunities, mitigate risk and make business-critical decisions, faster. As the pharma and healthcare sector faces unparalleled upheaval, customers rely on our independent advice, enabling them to cut through the clutter and make sense of changing drug development, regulatory and competitive landscapes.

About Informa

Informa is a leading business intelligence, academic publishing, knowledge and events group.We help customers in hundreds of professional, commercial and academic communities connect and learn, and create and provide access to content and intelligence so they can work smarter and make better decisions faster.

Informa is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

What makes Informa different:

  • Access to a global community of colleagues, brands and opportunities

  • Competitive Benefits with 401k match

  • Generous vacation days, 9 company holidays and time off to volunteer!

  • Paid parental leave

  • Sharematch

  • Informa Awards to celebrate individual and team succes