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Boston University FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office in BOSTON, Massachusetts

The Office of Finance and Grants Administration (OFGA) provides a centralized, specialized financial, and grants management service throughout the School of Medicine. It currently oversees seven departments within the School of Medicine totaling over $50,000,000 in current annual balance. The Financial and Grants Administrator (FGA) under the direction of the Assist. Director, will be a part of the OFGA team and is responsible for post-award grant management for a diverse portfolio of federal and non-federal grants, Center funds and discretionary funds. The FGA will assist investigators throughout the award life-cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The position serves as liaison between HR, post-doctoral office, student employment office, faculty affairs office and Principal Investigators (PI) in the process of hiring of new faculty and staff members, students and post-docs, and with onboarding temporary employees, volunteers and academic job family positions. The candidate will need to be highly organized and goal-oriented, with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.

Required Skills

Bachelor's degree with at least 3 years of related experience required for this role; Master's preferred.

Additional duties and responsibilities include, but are not limited to, the following:

  • Working with the Director of Finance in monitoring and reconciling post-award expenditures/invoices

  • Following up with any problems discovered and resolving with appropriate actions

  • Monitoring post-award budgetary expenses for his/her portfolio to ensure compliance in accordance with granting agencies and University guidelines

  • Ensuring expenditures are allowable and allocated to correct funds

  • Advising Principal Investigators on Boston University's policies and procedures, as well as providing expertise and guidance regarding NIH and other sponsors' rules and regulations

  • Attending meetings, trainings and workshops to stay current on job-related regulations and policies

  • HR responsibilities

  • Backup other departments as needed

  • Other duties as assigned by the Director

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement (https://www.bu.edu/hr/hr-covid-19-resources/vaccine-required-for-faculty-and-staff/) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions (https://www.bu.edu/hr/hr-covid-19-resources/upload-your-covid-vaccination-documentation/) ). For further information on the University’s response to COVID-19, please visit the Back2BU site (https://www.bu.edu/back2bu/) .

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Experience

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