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VMware Executive Assistant, Global Security Business Unit Sales - Opportunity for Working Remotely in Boston, Massachusetts

Business Summary:

VMware accelerates digital transformation through a software-defined approach to business and IT. The trusted platform provider of choice for more than 500,000 customers globally, VMware is the pioneer in virtualization and an innovator in cloud and business mobility. A proven leader, VMware allows customers to run, manage, connect and secure applications across clouds and devices in a common operating environment.

Our team of 35,000+ people working in 50+ locations worldwide is committed to building a community where great people want to work long term by living our values of passion, innovation, execution, teamwork, active learning and giving back. If you are ready to accelerate, innovate and lead, join us as we challenge constraints and problem solve for tomorrow today.

Job Role and Responsibilities:

The Executive Assistant (EA) will support the global sales VP within the Security Business Unit (SBU). The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

  • Liaise with senior-level leaders and team members across the SBU and other BUs and GTM teams

  • Balance management of demanding Outlook calendar requests with keeping the VP accessible

  • Coordinate domestic and international travel and expense reporting

  • Schedule large cross-functional meetings and provide follow-ups

  • Manage multiple projects simultaneously

  • Handle and maintain highly confidential and sensitive information

  • Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison

  • Event planning as needed for team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests

  • Initiate purchase orders, reconcile invoices, and complete/track expense reports

  • Act as back up for the other Executive Assistants within the SBU GTM team; supporting other VPs and GMs

Required Skills:

  • Minimum 10 years of high level, complex executive administration work experience supporting a senior-level executive; corporate setting preferred

  • Experience with extensive international and domestic travel arrangements

  • Discretion, diplomacy, and excellent judgment

  • Polished, professional demeanor and exceptional poise under pressure

  • Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude

  • Experience in supporting multiple senior leaders simultaneously

  • Ability to manage multiple projects simultaneously with meticulous attention to detail

  • Advanced proficiency with MS Office Suite and other collaboration tools

  • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision

  • Must possess a high degree of integrity when dealing with confidential and sensitive information

  • Must be able to work with individuals at all levels of the organization

  • Excellent verbal and written communication skills

  • Bachelor’s degree preferred

This job requisition is not eligible for employment-based immigration sponsored by VMware

This job may require the candidate to comply with travel restrictions and/or work from a facility that requires full vaccination prior to entry. Further, depending on various factors, including legal challenges to the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors, VMware may require employees to be fully vaccinated effective January 18, 2022.

Category : General and Administrative

Subcategory: Administrative Support


Full Time/ Part Time: Full Time

Posted Date: 2022-01-07

VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at

Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.