Massachusetts Green Jobs

MassHire JobQuest Logo

Job Information

State of Massachusetts Deputy Director of Strategic Sourcing Services in Boston, Massachusetts

Position Overview: This is a senior position within the Operational Services Division; the incumbent works closely with the Director of Strategic Sourcing and manages 5 distinct teams within the unit.This role includes providing operational oversight of a multi-disciplinary strategic sourcing team who are responsible for creating and managing enterprise contracts that meet the needs of our customers across 70 state agencies and 351 cities and towns within Massachusetts.The incumbent will manage a portfolio of 100 plus enterprise contracts with 1,600 diverse vendors generating approximately $20 million in annual revenue. This high-impact role requires a strong leader who is action oriented with an understanding of sourcing and procurement processes, who can: deliver results, increase usage of enterprise contracts effectively manage strategic vendors, and build effective teams. The person in this role will need to ensure accountability, direct the work of others within Sourcing, implement excellent strategic thinking, and display the ability to drive efficiency and cost savings for the state. Candidate Attributes: We seek an individual with a proven track record in managing large procurement organizations, executing sourcing strategies, and negotiating contracts. The ideal candidate possesses strong project management skills, a commitment to sustainability goals, and a critical eye for contract development. The ability to adapt to evolving needs and drive efficiency and cost savings for the Commonwealth is essential. Key Responsibilities: * Operational Management:Oversee day-to-day operations, ensuring efficient execution of sourcing, procurement, and vendor management activities while adhering to government regulations and policies. * Team Management:Lead, motivate, and mentor a team of 30 professionals, fostering a culture of collaboration, innovation, and continuous improvement. * Results-driven Approach: *Set and communicate measurable goals and key performance indicators (KPIs). Drive a results-oriented culture throughout the Sourcing Department. * *Customer Satisfaction: *Prioritize customer satisfaction as a core objective. Implement strategies to enhance the overall customer experience * *Policy and Compliance:Ensure all procurement processes adhere to state government regulations, compliance standards, and ethical practices, with a strong focus on transparency and accountability. * Vendor Relationship Management:Build and maintain strong relationships with suppliers, vendors, and partners; negotiating contracts, monitoring performance, and driving cost savings and value for the state. * Strategic Sourcing Initiatives:Develop and execute strategic sourcing plans to identify opportunities for cost reduction, quality improvement, and innovation in procurement processes. * Budget Management:Maintain responsibility for managing the budget of the Strategic Sourcing Unit, optimizing resource allocation, and achieving cost efficiency. * Data Analysis:Utilize data analytics and reporting tools to assess the effectiveness of procurement initiatives, identify areas for improvement, and make data-driven decisions. * Stakeholder Engagement:Collaborate with other state government departments, agencies, and officials to understand their sourcing needs and provide tailored solutions. * Risk Management:Identify and mitigate potential risks related to procurement activities, ensuring business continuity and compliance. In addition to these qualifications, the following competencies are considered key attributes for this role: * Ensures Accessibility:Demonstrates a commitment to making information, processes, and resources readily available and easily understandable for all stakeholders. * Action Oriented:Proactively takes initiative and drives tasks to completion, demonstrating a sense of urgency and a focus on achieving concrete results. * Manages Ambiguity:Effectively navigates and thrives in situations with unclear or uncertain conditions, making informed decisions, and maintaining a steady course in the face of ambiguity. * Business Insight:Possesses a deep understanding of the organization's industry, market trends, and competitive landscape, using this knowledge to inform strategic decisions. * Effective Communication:Conveys ideas and information clearly and persuasively, tailoring communication style to the audience, and ensuring a shared understanding among diverse stakeholders. * Decision Quality:Consistently makes sound, timely decisions based on a thorough analysis of relevant information, considering both short-term and long-term implications. * Values Differences:Promotes and embraces diversity and inclusion, recognizing and appreciating the unique perspectives and strengths that individuals from different backgrounds bring to the organization. * Directs Work:Provides clear direction and guidance to individuals and teams, effectively delegating tasks and responsibilities to optimize efficiency and achieve organizational goals. * Cultivates Innovation:Encourages a culture of creativity and innovation, fostering an environment where new ideas are welcomed, and where continuous improvement is a shared goal. * Drives Results:Sets high standards for performance and actively works towards achieving challenging goals, maintaining a focus on delivering measurable and impactful outcomes. * Self-Development:Takes proactive steps to enhance personal and professional growth, continuously acquiring new skills and knowledge to stay relevant in a dynamic and evolving business environment. * Builds Effective Teams:Creates and sustains high-performing teams by fostering collaboration, leveraging individual strengths, and promoting a positive team culture. * Instills Trust:Demonstrates integrity, reliability, and transparency in actions and decisions, building trust with colleagues, stakeholders, and team members. * Drives Vision and Purpose:Inspires others by communicating a compelling vision and purpose for the organization, aligning teams toward common goals and motivating them to achieve exceptional results. Preferred Skill Set: * 5 years of experience in Procurement Management, including strategic sourcing, and contract and vendor management. * At least 4 years of experience in leading results-driven teams. * Strong coaching and team-building skills with the ability to motivate others through direct and indirect reporting relationships to achieve objectives. * Project management/change management experience. * Demonstrated success in performing spend analysis with strong analytical ability and high competence with data analytics. * Managing the entire RFQ/RFP process, and negotiating and managing large, complex contracts in a multi-site environment. * Proficient in e-procurement tools and knowledge of Contract Lifecycle Management tools. * Knowledgeable in Best Value Procurement, the Strategic Sourcing process, or other sourcing process/procedures. * Possess excellent interpersonal, written, and verbal communication skills and is comfortable working with multiple stakeholders at all organizational levels. * Experience working in agile methodologies; utilization of Scrum is a plus. * Experience and knowledge of State Government is a plus. About Us The mission of the Strategic Sourcing Services Team is to enable our customers to efficiently procure goods and services at best value, through a network of diverse strategic partners to support the Commonwealth. We do this through buyer and vendor engagement, environmental purchasing, and education. By utilizing innovative practices, we promote an open, fair, and competitive process. The Operational Services Division (OSD) is a progressive, results-driven agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance.This Agency is responsible for the procurement and management of more than 125 Statewide Contracts that generated $2.2 billion in purchases during FY23 and more than $25 million in revenue. We seek ahighly motivated, strategically inclined, and detail-oriented Procurement professionalinterested in joining a government organization that functions like a private sector enterprise. OSD is focused on DEI and has a volunteer team of employees seeking to ensure the agency is inclusive of all. We continuously invest in leadership through coaching to our leader profile of top competencies which are most important to the organization. BENEFITS As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity influencing a wide spectrum of services to the diverse populations we serve. The total compensation package features an outstanding set of employee benefits which are integral components of overall compensation, including: § Hybrid Work Environment § Flexible Work Schedule § Alternative Work Schedule § 75% state paid medical insurance premium § Reasonable Dental and Vision Plans § Flexible Spending Account and Dependent Care Assistance programs § Low cost basic and optional life insurance § Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan § 12 paid holidays per year and competitive Sick, Vacation and Personal Time § Tuition benefit for employee and spouse at state colleges and universities § Incentive-based Wellness Programs § Professional Development * *The anticipated salary range is $120,000 - $130,000. * MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Operational Services Division *Title: *Deputy Director of Strategic Sourcing Services Location: Massachusetts-Boston-1 Ashburton Place Requisition ID: 23000D7H