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State of Massachusetts Construction Coordinator IV in Boston, Massachusetts

_Agency Overview_ The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth’s assets, which include 61 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet. * We work with state agencies to create and manage forward-thinking,sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future. * We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. * We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth. * We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth. _G__eneral Statement of Duties and Responsibilities_ Coordinate and monitor all phases of construction projects from start to final acceptance for compliance. Maintain project schedule and budget and provide guidance and information pertaining to technical aspects of assigned projects. In the Office of Facilities Management and Maintenance, for statewide facilities across regions, the Construction Coordinator manages projects. Directs all interested parties in the comprehensive construction documentation to ensure timely completion and quality work. Works within the confines of the rules, regulations, and laws. Exercise direct supervision over, assign work to and review the performance of 1-5 professional personnel that may be assigned; may exercise indirect supervision (i.e., through an intermediate level supervisor) over professional personnel: may exercise functional supervision (i.e., over certain but not all work activities or over some or all work activities on a temporary basis) over technical, clerical or maintenance personnel. _Duties for the Construction Coordinator IV include:_ * Review schematic design documents for compliance with sound engineering principles. Ensure designer adheres to the program and that facility needs are met. Review and approve plans and specifications to ensure timely completion of detailed, comprehensive construction documents. Establish project budget. * Meet with all project principals, including designers, general contractors, sub-contractors, resident engineers, vendors, and interdepartmental personnel to establish project milestones, scheduling, payment, and other related issues. * Attend weekly project meetings. Review daily reports and conduct site visits as required. * Recommend and approves acceptance or determine refusal of financial obligation for itemized payment requisitions, change orders, and extra services, and contractual modifications. * Mediate disputes by ensuring compliance with contract documents with all parties * Monitor project schedule and budget for compliance and make modifications as required. Prepare, compile, and submit reports and documentation relative to project progress. * Supervise various Contract Personnel per project, provide guidance and advise to project principles. * Coordinate use, occupancy, furnishings, and equipment. Ensure completion of punch-list items. Participate in evaluations which determine final acceptance of projects. Work to coordinate closing of project. * Maintain accurate project records, including as builds, warranties, guarantees, list of suppliers, and all other project documentation. * Be able to walk, stand, climb or sit for periods of time. * Perform related duties as required. *Additional Duties and Responsibilities:* * Manage the full project team including the Designers, Contractors and User Agency client to ensure projects satisfy certified study goals, advance within established budgets and schedules, and are developed within the quality standards established by DCAMM as documented in the approved plans and specifications. * Assist in developing and designing contractual agreements for professional and technical services concerned with the planning, design, and construction of capital improvements. * Lead meetings with the User Agency, designers, and other parties to help define the project scope, establish the project schedule and milestones; assist in creating the overall budget to assure available funding, to properly manage taxpayer funds and to support the achievement of a quality end product. * Review designs and confer with designers, from the initial designs through final plans; provide input based on knowledge and experience to ensure User Agency interest are met, and to contribute to an accurate, complete, well-planned design in accordance with construction codes and standards and procurement laws. * Assemble the bid packages, including all necessary contract terms and conditions, to ensure the public bidding process is accurate, complete and in accordance with applicable laws. Review bids and recommend award of contracts to the most qualified candidate. * Oversee communications between all members of the project team (i.e., architects, designers, contractors, User Agency, etc.) to clarify roles and responsibilities, communicate quality expectations, ensure all parties understand contractual obligations, and encourage timely decisions and joint problem solving. * Mediate and resolve disputes among parties involved in the design or construction of projects to protect the User Agency’s interests, avoid unnecessary costs, delays and litigation, and determine if escalation is necessary for unresolved disputes. * Review project budget estimates (study through project closeout) for accuracy and feasibility. Supervise assigned projects within approved Total Project Costs (TPC). Monitor budgets, determine and execute budgetary changes that are internal to project. * Review all project schedules submitted by the designer during study, schematic, design development and construction document phases. Ensure schedules are accurate and feasible by adjusting submissions where warranted. * Review and approve/disapprove designer submissions for payment. Hold designer accountable to contractual requirements and established schedules. Handle designer performance problems to resolve issues prior to impacting project schedules and costs. * Review and approve/disapprove payment requisitions. Hold Construction Team accountable to contract documents and established schedules Negotiate and approve change orders. * Work collaboratively with all project stakeholders, overseeing all aspects of the project to ensure quality in the design process, project documentation and construction execution. * Resolve problems and disputes quickly and effectively and document as appropriate. * Ensure that the Client Agency is fully informed regarding all aspects of the project throughout the design and construction phases. * Instruct all members of the Construction Management Team (User Agency, Designer, General Contractor, Project Engineer and Resident Engineer) to relay intrinsic information relative to study certification statutes, Asset Management policies and procedures, public construction statutes, environmental regulations (as applied to public construction) and building project guidelines and regulations. * Maintain accurate project records by updating milestones and budget information and regularly report on project progress. * Review Resident Engineer project activity reports and all other project correspondence to ensure that projects are documented according to prescribed procedures. * Assist in developing and designing contractual agreements for professional and technical services concerned with the planning, design, and construction of capital improvements. * Utilize project management software and databases to maintain accurate projects records; prepare monthly status reports for Agency authorities to keep Agency leaders informed and updated regarding project progress and budget. _Preferred Qualifications_ * Demonstrated knowledge of the public construction process. * In depth of historical buildings * Knowledge of current software such as Microsoft Word for Windows, Microsoft Excel for Windows, etc. _License and or Certification Requirements_ * __Valid Massachusetts Class 3 Motor Vehicle License. *For more information about employment at DCAMM, please view our *RECRUITMENT VIDEO.* First consideration will be given to those applicants that apply within the first 14 days. * Applicants must have (A) at least ten (10) years of full-time or equivalent part-time experience in trades, construction, construction management, inspection and/or alteration of building construction projects, of which (B) at least three (3) years must have been in a supervisory or leadership capacity; or (C) any equivalent combination of the required experience and the substitutions below. Incumbents are required to have a current and valid Motor Vehicle Driver's License at a Class level specific to assignment. Substitutions: I. An Associate's degree or Technical degree in a related field may substitute for one (1) year of the required non-supervisory experience. II. A Bachelor's degree in a related field may substitute for four (4) years of the required non-supervisory experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Skilled Trades* *Organization: Division of Capital Asset Management *Title: *Construction Coordinator IV Location: Massachusetts-Boston-1 Ashburton Place Requisition ID: 23000BGX