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State of Massachusetts Apprenticeship Grants Mgmt Specialist in Boston, Massachusetts

The mission of the Massachusetts Department of Labor Standards is to promote and protect workers' safety and health, wages and working conditions, and to support employers and workers in the utilization of apprenticeship as a workforce development tool. In collaboration with public and private entities, DLS protects workers by means of education and training, workplace safety and health consultation and assessment, occupational injury and illness data collection and analysis, and consistent and responsible administration and enforcement of its statutes and regulations. DLS carries out its objectives in a manner that supports employers and strengthens the Commonwealth's communities and economy.

The Apprenticeship Grant Manager, for the Executive Office of Labor and Workforce Development and the Division of Apprentice Standards maintains primary fiscal and program responsibility for DOL funded Apprenticeship State Expansion (ASE) grant.

This individual also maintains responsibilities related to federal compliance, quality-control, general grants management processes and products as well as fiscal and technical support, including data organization and management, to US Department of Labor (DOL) and to other EOLWD agencies.

This position will work to meet two goals: establish a manufacturing intermediary in order to expand and manage apprenticeships in the manufacturing industry in Massachusetts; and manage a pay for performance project to expand diversity in the construction industry in Massachusetts.

This position is established in response to EOLWD’s stated goals in the 2018 Apprenticeship Expansion Plan of expanding Registered Apprenticeship in non-traditional industries and diversifying the existing building trades apprenticeship pipeline.

Detailed Statement of Duties and Responsibilities:

  • Lead the development of project start-up, program operation, fiscal and program management, ensuring that services are delivered in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements: 2 CFR Part 200; Uniform Administrative Requirements, Cost Principles, and Audit Requirements; Final Rule, 2 CFR Part 2900; DOL Exceptions to 2 CFR Part 200 and any other requirements included within the grant Notice of Award.

  • Manage the development of a manufacturing industry intermediary for apprenticeship programs across Massachusetts, in collaboration with the MassHire workforce system, MassHire DCS, DAS, and manufacturing industry partners across the Commonwealth.

  • Manage the development of a pay for performance model with the intent of diversifying the construction industry, in collaboration with the MassHire workforce system, MassHire DCS, DAS, the Apprenticeship Council, joint and non-joint partners, and statewide construction industry stakeholders.

  • Assure effectiveness and project integrity through ongoing administrative and operational oversight that includes consistent, timely review and analysis of fiscal and participant data, timely response to operator questions and issues, telephone/email and on-site technical assistance and delivery of staff training/workshops.

  • Provide technical assistance to project operators regarding responsibilities related to grant requirements, Federal Cost and Compliance Principles and Administration rules, Federal and State program and fiscal policies, procedures, laws and general regulations pertaining to the type of project operator structure.

  • Prepare routine and ad hoc summary analyses for program and fiscal directors and managers of fiscal and participant activity relating to local areas, projects and programs.

  • Prepare and submit quarterly federal fiscal and participant reports, ensuring timeliness and accuracy.

  • Provide ongoing technical assistance to project operators; responsible for problem resolution that includes timely response to operator, director and manager questions and issues.

  • Conduct coordination meetings for statewide and multiple operator projects.

  • Participate in the design, curriculum development and delivery of individual project, regional or statewide staff training sessions.

  • Work closely with managers and project operators to determine need for modification in program designs or fiscal specifications. Assist the program managers and operators in gathering/presenting pertinent information for modification of applications to DOL and other grantor agencies.

  • Review and approve program/fiscal closeout packages.

  • Represent the state in administrative communications with the designated DOL ETA Federal Project Officer (FPO), ETA Grant Officer, and National Office ETA and other federal and state representatives.

  • Provide fiscal support to program directors and to the A&F Finance Department regarding quarterly fiscal reporting; develop quarterly fiscal reporting procedures that are consistent with federal reporting requirements and A&F Finance Department federal reporting requirements; create draft Department of Labor (DOL) quarterly report worksheets/forms for approval and to support program decisions and submission to DOL.

  • Provide fiscal support to A&F Finance Department regarding preparation of Department of Labor (DOL) Federal closeout documents; create reconciliation reports from DCS and project operator fiscal records showing MMARS system amounts equal DOL Federal system amounts to ensure that final closeout amounts based on local activities are accurate; work with program directors and A&F Finance Department Directors and managers to complete and file the DOL Final Closeout Documents.

  • Provide fiscal support to DAS director and manager by attending meetings, participating in meeting discussions, taking notes, and disseminating information regarding meeting agendas, planning, and discussion of issues

  • Facilitate implementation of additional data collection and process evaluation requirements, as DOL may require, for evaluation purposes.

  • Review recommendations contained in reports concerning program activities.

  • Make recommended changes or modifications in assigned grant activities­based upon on-site visits and reviews.

  • Provide on-the job training to employees concerning grants management program.

  • Review reports in order to make recommendations concerning activities to be taken relative to grants or proposals.


First consideration will be given to those applicants that apply within the first 14 days.

*Minimum Entrance Requirements:


Applicants must have at least (A); four years of full-time, or equivalent part-time, professional, supervisory, managerial or administrative experience in public administration, business administration or business management, and (B) of which at least two years must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.



I.An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.*

II.A Bachelor's or higher degree with a major in business administration, or business management, may be substituted for a maximum of two years of the required experience.*

*Education towards such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Note:No substitutions will be permitted for the required (B) experience.

Special Requirements: None.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Accounting and Finance

Organization: *Department of Workforce Development

Title: Apprenticeship Grants Mgmt Specialist

Location: Massachusetts-Boston-19 Staniford Street

Requisition ID: 200004U9