Synovos Sr. Procurement Specialist in Andover, Massachusetts
The Sr. Procurement Specialist is responsible for routine MRO procurement activities within SSI, and/or the appropriate Client systems. The Sr. Procurement Specialist ensures materials are accurately ordered and received within the procurement system. This position is responsible for orders to be processed and expedited in a timely and efficient manner, and employs problem solving methods to resolve issues with delivery, price or any other order issues. It is incumbent upon the Enterprise Buyer to develop and maintain strong relationships with Site personnel, vendors and clients, and keep an open line of communication. The EBG will maintain control of all aspects of purchasing for assigned clients.
Responsible for finding and achieving cost savings through sourcing of new suppliers, manufacturers and distributors. Exceed contractual guaranteed savings requirements by looking for savings opportunities, negotiating best price, utilizing SSI purchasing leverage and contracts, and by finding ways to improve efficiency and profitability for our clients.
Maintain the vendor database and setup local vendors as needed. Use preferred vendors as often as possible.
Generate purchase orders (PO’s) using SSI or appropriate Client purchasing systems. Verify quoted prices when generating a PO for any item including reorders.
Expedite orders, manage status of purchasing needs via the creation of Non-Stock and Stock PO using the site’s “Open Order Report” Regularly check Open Order Report and communicate delays or issues to supervisor and site as required. Ensure timely delivery of items, keeping supervisor and site informed of delivery issues.
Maintain open lines of communication by establishing and building relationships with internal and external customers, including middle and upper management.
Run reports on a timely basis including the Buyer Activity Report, On Order Report and any other purchasing reports required.
Obtain quotes on items not pre-sourced. Source competitive price quotes for items that are not covered under existing agreements. Review PO acknowledgement documenting any price changes in procurement system and update new prices on PO with date and any other pertinent information.
Prepare RFQ's, compile responses and analyzes results.
Assist in determining Sourcing Strategy where appropriate.
Review invoices for price and/or quantity discrepancies and follow guidelines to resolve discrepancies, with a focus of assisting Site Manager or Supervisor in reducing discrepancies (IDRs).
Sourcing of products
Responding to customer inquiries regarding company products and services
Checks the availability of stock
Placing and expediting purchase orders for stock and non-stock items
Complete and monitor reports including procurement and supplier performance metrics
Participates in special projects as directed, to include process improvement teams
Other duties as assigned
Basic knowledge of MRO materials
Computer literacy – Windows Operating System, Microsoft Office and ability to learn and demonstrate proficiency in the use of the SSI systems, or other Client systems.
Strong verbal and written communication skills; solid basic math skills
Highly organized and detail-oriented
Four-year college degree is preferred. Experience on the job in lieu of a degree may be considered.
7+ years of MRO Purchasing experience