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State of Massachusetts Program Coordinator III - Capital Planner in 10 Park Plaza, Massachusetts

Department of Conservation and Recreation (DCR) manages state parks and oversees more than 450,000 acres throughout Massachusetts. It protects, promotes, and enhances the state’s natural, cultural, and recreational resources. The health and happiness of people across Massachusetts depends on the accessibility and quality of our natural resources, recreational facilities, and great historic landscapes. DCR continues to improve the vital connection between people and the environment. DCR seeks applicants for the position ofProgram Coordinator III – Capital Plannerlocated at 10 Park Plaza, Boston, MA. Please submit a cover letter and resume as part of the application process. * * * *GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES Working with Division of Design and Engineering and Finance staff, prepare and coordinate agency request for Capital Investment Plan (CIP), as well as tracking and assessing implementation. DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES The Capital Planner is responsible for carrying out assigned duties and responsibilities relative to DCR’s Five Year Capital Investment Plan (CIP) including, but not limited to developing DCR’s annual five-year Capital Plan request for all agency programs and projects funded through the Commonwealth’s capital outlay. This plan covers all aspects of DCR including capital investment buildings, facilities, bridges, parkway, dams, flood control structures, beaches, campgrounds, forestry, recreation, stream gauging, water supply protection, fire services, ranger programs, historic sites, bike and pedestrian paths and all other programs. Specific duties include: * Works with the Chief of Design and Engineering and agency Finance staff to plan, implement, and monitor five-year capital plan including coordination of policies, procedures and project delivery. Participates in annual presentation of the five-year plan to Commissioner and Senior staff. * Conducts research analyses and studies relating to long term capital funding. * Coordinates and oversees the annual mid-year review of the capital plan and other periodic reviews as requested by the Division Chief. Make recommendations regarding capital adjustments as needed. Meet with operations staff, senior managers, engineering staff, planning staff and finance staff. * Coordinates with program managers to develop annual spending plans for approval by the Commissioner. * Works with Division staff to compile project and programmatic data to provide the Division Chief, Capital Budget Director, Chief Finance Officer, and Director of Administration and Finance. * Reviews and submits to Chief of Design and Engineering all transactions funded by Capital Investment Plan including contract solicitations, awards, amendments, and final payments. * Develop forecasts and long-range plans for DCR related to capital needs. * Coordinates tracking of expenditures of other funding sources utilized for capital project delivery including general operating earmarks, trust funding, federal appropriations and grant funds. * Communicates regularly and effectively with program and project managers to ensure compliance with program and project intent, schedule and budget. * Responds to requests for information from Administration and Finance (ANF) and the Executive Office of Energy and Environmental Affairs on matters related to capital funding. * Provide background materials and project updates to DCR’s Finance team, Senior Staff and the Commissioner’s office for use at legislative hearings and meetings. * Organizes and conducts meetings related to agency’s capital planning efforts. * Develops bond bill requests for DCR including evaluating current authorizations and projecting future needs in consultation with the DCR’s Office of Administration and Finance. * Participates in the Division’s strategic and long rang planning initiatives including Capital Planning and Project Delivery Process Improvement Initiative. * Participates in public meetings, trainings, and presentations for DCR staff, special interest groups and the general public. * Assists in the development of standard operating procedures (SOPs) and best practices for financial transactions associated with capital project delivery. * Respond to requests for information and prepares regular project updates, detailed reports and briefings on the status of capital projects. * Compiles data and prepares annual report of capital accomplishments. * Serves as Division’s liaison to DCR’s Office of Administration and Finance * Other duties as assigned. * PREFERRED QUALIFICATIONS* 1. Applicants should have previous experience in public policy, administration and finance. 2. Applicants should have strong computer skills and familiarity with various Microsoft 365 software applications as well as capital project delivery software. Applicant should have an efficiency in Excel, including an ability to summarize data via formulas, pivot tables, etc. 3. Applicants should have or be able to develop a working knowledge of the state accounting system, MMARS. 4. Applicants should have excellent interpersonal and communications skills and the ability to work with a wide variety of staff and the ability to establish rapport with staff in other divisions. 5. Applicants should have the ability to work on and prioritize multiple projects simultaneously meet to tight deadlines. 6. Applicants should have the ability to present complex material in a clear and understandable format. 7. Applicants should have strong organizational skills and good record keeping. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Conservation & Recreation *Title: *Program Coordinator III - Capital Planner Location: Massachusetts-10 Park Plaza Requisition ID: 23000DCS

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