Alutiiq Purchasing Clerk in Chicopee, Massachusetts

Purchasing Clerk

Tracking Code

2219-183

Job Description

Job Corps’ mission is to assist eligible youth to connect to the labor force by providing comprehensive and integrated academic, career technical, workforce preparation and independent living skills and support services leading to: Successful careers in in-demand industry sectors or occupations or the Armed Services that will result in economic self-sufficiency and opportunities for advancement; Enrollment in postsecondary education, including an apprenticeship program leading to long-term attachment to the labor force; and Responsible citizenship.

Summary of Duties:

Provides support to the Purchasing Department and ensures that the Center is in compliance with all DOL, FAR, Corporate and Center procedures.

Description of Duties:

Key Areas of Responsibilities:

  • Ensures timely processing of purchase requests: Accurately types all required information from purchase request to purchase order. Has a working knowledge of data transfer from one document to another with an emphasis on detail and error recognition. Performs related data entry and data verification essential and consistent with purchasing guidelines. Makes contact with vendors as required.

  • Maintains department files, records and logs: Ensures files, records and logs are maintained in sequential or other prescribed methods. All documents reflect quality by maintaining all information in a systematic format for easy review and auditing. Ensures documents are received and returned by vendors in a timely manner. Interfaces with Finance and Property Departments for exchange of required information.

  • Maintains integrity of systems. Has a working knowledge of all DOL, FAR, Corporate and Center procurement requirements. Follows all applicable procurement regulations to include those contained in the FAR, DOL acquisition standards, OMB circulars, and executive orders. Maintains open communication. Does follow-up as necessary.

  • Completes copying, typing and filing as requested and needed: Produces clear copies of requested materials. Proofreads typed documents prior to returning to originator. Prepares weekly reports and other required DOL, Corporate and Center reports. Types Standard Operating Procedures (SOPs), plans, meeting minutes, agenda memos, reports, correspondence, newsletters and any other item as directed. Pays attention to detail, ensuring that documents distributed from your department are well written, comprehensive, error-free and of a high quality. Researches special topics and projects to increase awareness and resource capacity. Maintains department files to include SOPs, weekly reports, weekly summation reports, JCRL reports, etc.

  • Performs other duties as requested by department manager/director: Schedules and attends office meetings, sends out required reports, runs office errands, attends training, works in lieu of other secretaries and clerks on an as-needed basis, helps distribute student pay, assists with special printed projects, acts proactively, completes tasks in a timely and proficient manner, tracks and follows through on action items, exercises good judgment and problem-solving skills on manager’s behalf, and other comparable duties.

  • Enters information into the CIS/Cost Point and keeps necessary files and records: Enters information into CIS/Cost Point as required. Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate, and Center expectations. Runs CIS/Cost Point reports to ensure information entered is accurate. Maintains other computer systems as necessary.

  • Monitors budget, controls inventory and ensures the department areas are attractive, clean, safe and in good repair: Completes PRs and check requests to include budget management. Ensures that POs are received and filed initially, and that the items requested are received in a timely manner. Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition. Initiates work orders and ensures that repairs are completed in a timely manner. Ensures that work area, including manager’s area and other assigned areas, are attractive, clean and safe at all times.

  • Supports the CDSS initiatives: Develops and implements a productive Work-based Learning program to include the development of students’ employability and social skills. Explores innovative ways to incorporate procurement into the students’ academic, CTT and leisure time learning. Must be responsive to students’ conduct, abilities, and needs.

Required Skills

Education and Experience

HSD/GED. One year of related experience.

Certifications, Licenses, Registrations

Valid state driver’s license; CPR/First Aid certifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment

The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Job Location

Chicopee, Massachusetts, United States

Position Type

Full-Time/Regular

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, sexual orientation, gender expression or identity, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”). Our management team is dedicated to ensuring the fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.