Harvard University Faculty Information Analyst in Cambridge, Massachusetts
Auto req ID 42884BR
Business Title Faculty Information Analyst
School/Unit Harvard Business School
Location USA - MA - Boston
Job Function Human Resources
Time Status Full-time
Salary Grade 057
Union 00 - Non Union, Exempt or Temporary
Duties & Responsibilities Reporting to the Director, Faculty Planning and DRFD Institutional Research, the Faculty Information Analyst contributes to the work of the faculty administration team in the following ways:Data Management and ReportingFacilitates the entry of faculty data into the Faculty Information System (FIS), working closely with other members of the Faculty Administration team. Ensures that the information contained in the system is accurate and up to date.Develops an understanding of the data and the system and uses that knowledge to assist with various data collection and reporting activities in support of initiatives and projects. Uses FIS to prepare both standard and ad hoc reports and lists containing sensitive content, sometimes on short notice for the Dean, Senior Associate Deans, the University, and for managers within the Division of Research and Faculty Development (DRFD). This requires a deep understanding of FIS data, and the complex relationship of the data with DRFD and School processes. Designs and prepares standard and ad hoc reports. Compiles data from a variety of different sources; verifies, processes and disseminates information, reports, and surveys to various School and University departments in a timely manner; responds to general inquires, both internal and external, for faculty information. Works with colleagues across the Division, the School, and the University on reporting functions, faculty surveys, and data requests. Has responsibility for the 1-year faculty growth model. Ensures that the external facing website has accurate statistical information by updating as appropriate.Data AnalysisConceives of and builds complex data sets and conducts intricate analyses involving faculty data that informs key decision-making processes at a School-wide level, e.g., growth planning, unit recruiting targets, course evaluation data, assignment planning, workload assessment, leave planning, cohort analyses, research and course development output, departure analyses, retirement planning, and other faculty planning and development activities. Partners with the Director around data analysis needs, ensuring an understanding of the data and analysis requirements and to explore innovative reporting tools to convey information. Financial Data OversightManages the process for compensating Harvard faculty for their participation in various programs including both open enrollment and custom Executive Education programs, MBA, and HBX programs. Working closely with other members of the Faculty Administration team, ensures that business processes designed to administer this process run effectively and accurately. Works closely with Executive Education, MBA, HBX, the Financial Office, and the Dean’s Office on payments and reconciling year-end financial numbers. Helps create appropriate reports, (e.g. traffic light report). Supports related analysis of programs. Works with colleagues supporting these programs to ensure accurate and timely payments. Pays vigilant attention to accuracy of data. Applies a thorough understanding of payment and financial policies. Teaching and Administrative Assignment Data OversightManages the annual faculty planning and staffing process, collecting, preparing, analyzing and disseminating data from a broad range of sources. Prepares staffing reports, associated analyses, materials and meeting handouts. Works with data custodians in MBA, Doctoral, HBX, and Executive Education to improve the accuracy and timeliness of faculty assignment data. Anticipates faculty staffing information requirements, proactively researching teaching assignment information from internal and external resources. Monitors faculty workload utilization, maintaining awareness of teaching assignments and impact, and exercises judgement to recommend appropriate action.
Basic Qualifications A Bachelor’s degree in a relevant field required. A minimum of 5 years of experience with managing and analyzing data required.
Additional Qualifications Experience in managing highly confidential data, HRIS systems, or working in an academic environment preferred. Proficiency in SQL Query language, as well as a solid experience with relational databases, to ensure that data and table structures will be optimized to meet emerging reporting needs. Must have advanced expertise in Microsoft Excel and Microsoft Access. Candidates for this position must be detailed-oriented and possess outstanding analytical skills, excellent technical skills, and problem solving ability. Must possess exemplary judgment and discretion. Strong project management, organizational and time-management skills are required. Must demonstrate a proven track record of managing multiple projects and tasks concurrently. Ability to work effectively within a team environment and communicate effectively within that environment.
Additional Information Additional Responsibilities:Annual Research Allocation Planning ProcessSupporting the work of the Director, Business Operations, assists with the logistics around the budget allocation process. Prepares individual reports on research spending and output. Monitors planning forms and supplemental requests to inform the Director’s work.Support for Director and Faculty AdministrationSupports the work of the Director, acting as a thought partner in the use of data to inform strategic decision making. Anticipates data and reporting needs, effectively leveraging the Director’s time. Collaborates with other members of the Faculty Administrations team by sharing information and seeking solutions for process improvement. Provides support to the Executive Director, Directors, and other members of the faculty administration team on ad hoc projects in support of the work of the team and the division. Demonstrates initiative in recommending best practices or areas for process improvement.The Faculty Administration team supports a variety of HBS faculty Human Resource activities and is the custodian of highly confidential faculty information. The Faculty Information Analyst is a key member of this team with responsibility for managing and facilitating the flow of data into and out of the Faculty Information System (FIS) – a comprehensive HRIS system for the faculty, and insuring the accuracy of the data. The Faculty Information Analyst conceives of and executes data analysis to solve management questions using complex data models, creates reports, and assists in a variety of activities that support the faculty planning and staffing processes, always adhering to the highest standards of discretion and confidentiality in the handling, storage and sharing of this highly confidential data. The mission of Harvard Business School (HBS) is to educate leaders who make a difference in the world. Within HBS, the DRFD helps to build and develop the faculty and facilitates the creation of enduring knowledge that shapes both business scholarship and the practice of business by providing unparalleled faculty support. The School’s largest administrative department, the DRFD houses approximately 250 full-time and part-time staff members. As a premier service organization, and in collaboration with colleagues across the School, the DRFD staff delivers high-touch, customized support to the faculty, demonstrating solid judgment and high standards of responsiveness and professionalism.Cover Letter is required.Follow us on Twitter - @HBSJobsExplore HBS Work Culture at http://www.hbs.edu/employment/ and learn about other Employment OpportunitiesHarvard Business School is unable to offer visa sponsorship for this opportunity.
Pre-Employment Screening Criminal
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.